Medical Insurance Associate

This individual assists the OB/GYN Business Administrative Associate in the daily coordination and monitoring of accounts, bookkeeping, vouchering, and purchasing for the Department. Specific and pertinent knowledge is required to perform the various functions necessary to this position.

1. Departmental and Clinical Purchasing Responsibilities40%
   1. Initiate, coordinate, and implementdepartmentalpurchasingactivities,payingcarefulattentiontoidentify the proper funding source for each purchase.
   2. Act as the primary contact for department personnel for all clinic, research and administrative supplies.
      1. Responsible for placing orders for all clinical and research purchase of commodities, pharmaceuticals, equipment, etc.
         1. Workwithclinicalnursingstaffandresearchpersonneltoaccomplishthefollowing:
            1. Clarify specifics of an order.
            2. Contact vendors for availability and pricing information.
               1. Obtain quotes from vendors for equipment purchases and availability of products.
                  1. Update ordering information.
                     1. Arrange for return of unwanted items.
         2. Placeorderswithoutsidevendorsviatelephone,FAX,writtencorrespondence,etc.
            1. Initiate contact with sales representative or vendor customer service.
               1. Confirm pricing and availability of any purchased is counts or promotions.
                  1. Providing purchase order numbers, when applicable.
                     1. Confirmand/or provide billing and shipping address information.
                        1. Provide credit card information for payment if allowed under the PCard guidelines.
                           1. Confirm ship dates and arrange for any extra ordinary delivery needs.
                     2. Prepare and/or review completed PCard Transaction forms for all staff PCard transactions to ensure the accurate and timely processing of transactions.
                        1. Ensure receipts and all relevant support documentation is provided by the card holder for PCard transactions.

1. Departmental and Clinical Accounting Responsibilities
   1. Process disbursements, preparing Invoice Distribution Voucher stop all departmental bills, ensuring that:
      1. Pertinent invoice numbers are identified.
      2. Payment is designated out of appropriate departmental account.
         1. Paperwork conforms to University and School of Medicine policies.
            1. Appropriate signatures are obtained on the voucher in blue ink.

40%

1. Appropriate documentation is attached.
   1. Copies are sent to all pertinent parties.
      1. Electronic and/or paper filing system is maintained and updated.
2. For School of Medicine accounts, prepare collection report and forward, along with funds received to the

Revenue Accounting Office..

2.For Foundation accounts, prepare the foundation contribution/other revenue form and forward, along with funds received to the Foundation Office.

1. Review documentation submitted and prepare Travel Voucher for employee reimbursement of travel expenses in

accordance with University and SIU Medicine policies.

1. Assist staff with process and completion of the authorization for travel and reimbursement form.
   1. Maintain a travel reimbursement form for faculty and staff to use.
      1. Work with staff to clarify questions related to the request for travel reimbursement and ensure all relative documentation is included.
         1. Obtain necessary signatures and forward to OOTC to be processed.
2. Departmental Administrative and Reporting Responsibilities20%
   1. Work closely with Department Business Administrative Associate, assisting with monthly account reconciliations, voucher searches, filing, etc.
      1. UpdatetheExpendituresspreadsheetmonthlyfromtheFundsAvailableReportandposttodepartmentdrive.
         1. Update Departmental "Baby Pool" spreadsheet for submission to SIU Medicine Clinical Finance Office. Input monthly delivery data, including delivery date, attending (pre-natal care) and delivering (performing) physician, and RYU reallocation. Balance the spreadsheet and forward to Department Business Administrative Associate for review. Upon approval, forward via email to the SIU Medicine Clinical Finance Office.
            1. Prepare support documentation and invoice for SJH In-House Call Contract.
               1. Download and reformat the monthly telecommunications bill for theDepartment of OB/GYN.Create an excel document totaling each months' bills for the clinical account and departmental academic account. Forward reformatted bill to Administrator.
                  1. Inconjunction with the OB/GYN Office Manager, coordinate all building repair and maintenance work orders to SIU Medicine CPSO, St. John's Hospital and/or SIU Medicine Clinical Operations.
                     1. Work with the OB/GYN Office Manager, on the coordination of all orders for the SIU Print Shop.
                        1. Responsible for clinical and administrative equipment inventory and tracking in accordance with SIU Medicine Academic and Clinical guidelines. Conduct annual inventory audit of equipment and coordinate equipment transfers to Surplus Property.
                           1. ServeasinformationresourceforDepartmentpersonnelregardingorders,bills,payments,etc.
                              1. Provide support when requested by the Assistant to the Chair.
                                 1. Other duties as assigned.

1. Any one or combination totaling one (1) year (12 months) from the categories below:
   1. College coursework in a health-related field, business administration/management, human resource management, or closely related fields as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
   2. Work experience in a healthcare environment working with medical claims, denials, rejections, referrals, and prior authorizations.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.