Executive Assistant & PMO

Req ID:493476

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role

Under broad supervision of the General Manager, performs managerial work to assist in the administration and coordination of all activities; This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative IT organisational and communication skills and a proactive 'can-do' attitude.

We'll look to you to:

• Act as the point of contact between Management.
• Undertake the task of receiving calls, taking messages and routing correspondences.
• Handle requests and queries appropriately.
• Maintain professional and personal agenda, arrange meetings and appointments and provide reminders.
• Produce reports, presentations and briefs.
• Develop and carry out an efficient documentation and filing system.
• Supporting logistics organizationf or Executive & HR seminars.
• Maintaining computer system by updating and entering data/creating and distributing documents.
• Serving as a point of contact between customer Management and representatives.
• Take charge of all purchase request, purchase orders, including managing external vendor queries.
• Project management - preparation, execution, and maintenance.

All about you

We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

• Associates degree (Bachelor's preferred).
• 5+ years of experience related to an executive administrative assistant, senior executive assistant or in other secretarial positions.
• Proficiency in MS Office with expertise in Word, PowerPoint, and Excel.
• Confirmed experience in vergal and written business correspondence in English.
• Full comprehension of office management systems and procedures.
• Knowledge of Finance and/or HR is a plus.

Things you'll enjoy

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our safety-focused working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

Pay Range

$75,000 - $90,000 depending on experience and qualifications.

We thank all applicants for their interest; however, only those under consideration will be contacted.

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type:Experienced