Post Award Specialist

Job Summary:

Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

This position will work independently, as well as interact with a diverse group of professionals and research faculty in an evolving professional environment to effectively contribute to the growth and accomplishment of departmental goals. It is expected that these duties and responsibilities are performed at an intermediate and advanced level, and that this position has complete responsibility and accountability for all departmental processes that involve post-award grant management, as well as Payroll/Human Resource functions.

Key Responsibilities:

• Assist with grant and contract management in the Department of Emergency Medicine.
• Serve as a backup for developing and submitting grant applications, contributing to both pre- and post-award processes.
• Review grant notices of award and granting agencies' policies to identify specific policies, rules, and deadlines.
• Establish correct funding and personnel effort for each sponsored project and manage subcontracts, independent contractors, and purchase orders as needed.
• Analyze cash balances, reconcile expenditures, assist in subrecipient monitoring, prepare journal entries and process payroll expense transfers and funding distribution updates for all sponsored projects.
• Initiate preaward speedtypes and manage re-budgeting requests for awarded grants.
• Prepare prior approval and carry-forward requests, amendments, and no cost extensions.
• Collaborate with OGC during closeout process and assists with preparing financial reports.
• Promptly notify Grants Manager of contractual issues and potential problems; propose viable solutions.
• Review, analyze and report monthly accounting activity on sponsored project accounts ensuring compliance to internal and external policies.
• Engage in strategic collaboration with Grants Manager to customize monthly reports, concisely itemizing, interpreting, and comparing expenditures to budget.
• Run payroll and financial detail reports to confirm funding distributions are posting correctly; investigate and resolve errors as needed.
• Develop and maintain accurate budget projections and prepare comprehensive budget/reporting/forecasting tools for internal and external stakeholders.
• Actively participate in budget preparation and analysis and prepare financial statements and monthly projections for PIs.
• Complete all pertinent forms and request to sponsor and Office of Grants and Contracts, facilitating the timely closure of grant accounts.
• Act as custodian for PI gift card programs and complete quarterly reconciliations.
• Assist faculty in keeping their Other Support records up to date.
• Review and process payments for subcontractor and other vendor invoices.
• Reconcile study subject visit payments and work with sponsor to resolve any payment discrepancies.
• Independently track all clinical research revenue and ensures a 100% collection of all clinical trials and generates processes and systems to identify if/when clinical trial revenue is late or uncollected.
• Recommend process and procedure updates to improve workflow.
• Understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, and funding restrictions on sponsored projects.
• Interpret and implement complex layers of policy.
• Assist with other Postaward duties as needed by the department.
• This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Remote - this role is eligible to work remotely, but the employee must be in the United States.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses

ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree with an emphasis in Accounting, Finance or Business-related major.
• Three (3) or more years of professional grant and contract experience.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Info Ed Proposal Development System or similar grant submission software.
• Experience with CU Data, A2E, HCM and CU Marketplace.
• Experience working in an academic environment or medical center.
• Experience with PeopleSoft (HRMS &/or Finance).
• Proficient with Excel
• Grant and/or contract experience both pre and post.
• Research administration experience.
• Master's degree from an accredited college or university in a related field.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Excellent attention to detail.
• Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.
• Ability to maintain a high level of confidentiality with sensitive information.
• Demonstrated ability to use spreadsheets, word processing, email and calendar software.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department.
• Ability to understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Amy Wayne, amy.wayne@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by 8/15/2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $65,036 to $82,726

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.