Corporate BD Administrative Assistant

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

The Corporate Business Development Assistant plays a significant role in supporting logistics and coordination of companywide conferences and events, maintaining organization and client connections, and performing research activities to drive lead and corporate top pursuit implementation.

Essential Duties & Responsibilities:

Coordinates conference and event participation companywide (e.g., attendee registration,
hotel reservations, reception coordination, exhibit preparation and shipping), adhering to
associated deadlines and requirements.

• Coordinates packaging and shipping of companywide conference items (e.g., exhibits,
  printed materials, exhibit supplies, etc.). Maintains supply and equipment inventories.
  
• Complies with company administrative procedures.
  
• Maintains an organized filing system and supports Corporate BD in all their filing and file
  retrieval needs.
  
• Serves as a liaison between conference/membership organizations and Vanir.
  
• Regularly communicates and serves as a liaison between Corporate BD and Vanir's regions
  (interacts with Corporate Leadership, Area Managers, Executive Directors, Vanir's Event
  Attendees).
  
• Ability to work on multiple tasks with parallel schedules and deadlines.
  
• Facilitates and coordinates pre-conference logistics calls, post-conference recap calls, and
  all associated forms and information.
  
• Maintains conference calendar and supports with maintenance of Corporate BD SharePoint
  site (internal). Maintains all files and folders associated with Corporate BD.
  
• May support in typing all required correspondence, meeting minutes, and other material,
  either from rough draft or corrected copy.
  
• Consistently follows the organization's safety policy, promoting a positive and collaborative
  safety culture.
  
• On occasion, serve as a Vanir representative at events (may require travel).

Minimum Qualifications:

• Bachelor's Degree with preferred.
• Detail-oriented and organized.
  
• General office clerical processes (invoice processing, shipping/mailings, orders).
  
• Basic skills in all MS Office and Adobe Acrobat products (e.g., Outlook Calendar, Word, Excel, PowerPoint, PDF files).
  
• Good written and verbal communication.

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The hourly range for this position is $25.49 - $27.41.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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