Temporary Office Services Specialist

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we're committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

Under general supervision this position is responsible for a variety of routine, physical and clerical duties in support of office operations at the DeWitt Corporate Headquarters of Community Bank System, Inc. The major functions of this position will include handling incoming/outgoing mail, maintaining inventories of office supplies, and providing both physical and administrative support for DeWitt Facilities and the DeWitt Office.

Essential Duties:

• Staff and maintain the DeWitt mailroom to include handling of postage meter and postal account funding, maintaining office, mailroom and kitchen supplies.
• Keep main kitchens properly supplied and maintained
• Process all incoming and outgoing mail to include interoffice, USPS, UPS, etc.
• Distribute paper and provide service support to designated copiers and printers.
• Perform light maintenance duties as needed (hang pictures/white boards, assemble and/or move furniture, change dolly tires, etc.)
• Maintain the office lock and key control program.
• Provide administrative support to facilities department as needed
• Perform company vehicle record keeping and maintenance scheduling.
• Assist with the management of DeWitt Office records retention and storage.
• Accompany various vendors throughout the DeWitt Office.
• Verify identification of visitors and direct them to the appropriate department.
• Back up couriers when needed.
• Submit building maintenance requests as received
• Maintain facilities records, resources and spreadsheets by keeping information current
• Maintain proficient knowledge of, and demonstrate ongoing compliance with, all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion.

Ancillary Duties:

As an integral member of the Facilities Department this position is responsible for providing assistance whenever necessary to ensure that the department, the bank and its employees meet their goals.

Equipment/Machines:

Postage meter, telephone, copier, personal computer, printer, automobile, calculator

Education/Training: A minimum high school diploma or GED

Skills: Strong organizational, interpersonal, and clerical skills; basic computer skills including Microsoft Office applications (Outlook, Excel, Word); ability to operate office machines (e.g. photocopier, fax machine, postage meter); ability to operate basic maintenance tools; Must be able to regularly lift items weighing up to 50 pounds.

Experience: Minimum of two years experience in a related position normally preferred.

Other: Must have a valid driver's license.

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on!

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

The Company is an Affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law.

The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.