HEI Program Coordinator - Regional Support Specialist

Closing Date:

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Required Education and/or Experience:

• The formal education equivalent to a high school diploma; plus one year of specialized training in business management, business education, or a related field.

Preferred Education and/or Experience:

• Bachelor's degree in business administration and experience using the Microsoft Office suite and other applicable software;

• Experience working with UA Little Rock state purchasing and travel regulations;

• Three (3) years of experience in an office setting or in an administrative support position.

Job Duties and Responsibilities:

Administrative Duties:

• As office receptionist by greeting and directing visitors, screening calls and emails, responding to routine questions, and making referrals to other sources of information;
• Serve as the site liaison with IT staff related to equipment maintenance issues;
• Responsible for using Microsoft Office and other software applications to complete tasks;
• Attend weekly virtual Regional Support Team meetings conducted by the Administrative Support Manager, specifically for additional training, to help support and train others, and to increase regional site communications and efficiency;
• Assist the Administrative Support Manager in training new Regional Support Team Members;
• Assist and support all other sites indefinitely when office staff positions are vacant;
• Create and maintain the site Foundation and Concentration project worksheet for site training support;
• Serve as Human Resources Authorized Representative to receive and review I-9 documents;
• Serve as site liaison to landlord and cleaning service.
  

Documentation:

• Compose, type, and edit various documents, including letters, memoranda, reports, forms, narratives, minutes from regional team meetings, minutes from local site employee meetings, and training materials;
• Responsible for creating and/or record-keeping for all site-related purchasing, travel, supplies, photocopying, postage, and other audit requirements of the program in conjunction with the MidSOUTH Resources Manager Regional Team Leader, and the Leadership team;
• Responsible for AceWare training data management.
  

Training Preparation:

• Responsible for the completion of all site support activities related to the delivery of Family Service Workers, Children's Reporting Information Systems training, Foster/Adopt, and continuing education training;
• Prepare and assist in the preparation of all materials required for training delivery;
• Perform related duties as required or assigned;
• Assist in training site logistics, correspondence to participants, and preparation of post-training reports and certificates;

Perform related duties as required or assigned.

Knowledge, Skills, and Abilities:

• Strong organizational and interpersonal communication skills;
• Occasional in-state and overnight travel will be necessary;
• Work outside of normal hours may be required to meet deadlines and manage multiple tasks;
• Ability to maneuver up and down stairs and lift to 25 pounds;
• Strong working knowledge of current Microsoft Office Professional, Windows, and AceWare training management database systems.

Additional Information:

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.