Payroll Specialist

Job Description:

The Payroll Specialist will be responsible for overseeing all aspects of payroll administration for three-four weekly payrolls. This role will involve ensuring accurate and timely processing of payroll for union and non-union employees, maintaining compliance with relevant labor laws and union agreements, and providing support for payroll-related inquiries. The Payroll Specialist will collaborate with Senior Payroll Specialists, HR and finance teams to streamline processes and implement best practices. This role ensures all pay practices and contract pay requirements are met in accordance with contractual obligations as well as local, state, and federal laws.

A Day in the Life

• Process Payroll: Manage the end-to-end payroll process for designated payrolls, including data entry, calculations, and verification of timesheets, deductions, and benefits.

• Union Compliance: Stay abreast of union agreements, collective bargaining agreements, and relevant labor laws to ensure accurate interpretation and application of payroll-related provisions. Tracks and submits certified payroll reports electronically to various contract owners including: LCPTracker, MN Dept of Administration, MN Dept of Transportation, WI Dept of Transportation, State of MN and other specialty forms as provided by Contractor. Completes and submits monthly Union reports.

• Audit and Reporting: Conduct regular audits of payroll data to ensure accuracy and compliance. Generate reports for management and external stakeholders as needed. Completes Quarterly and Annual Reports (W-2's, State and Federal Unemployment, etc.). Responsible for proper filing of payroll tax returns and submission of necessary benefit and deduction payments to proper entities.

• Resolve Issues: Address and resolve payroll discrepancies, inquiries, and disputes in a timely and professional manner. Collaborate with relevant stakeholders to resolve complex issues.

• Communication: Serve as a point of contact for employees and managers regarding payroll matters. Maintain open lines of communication to address concerns and ensure compliance.

• Compliance Monitoring: Monitor changes in labor laws, regulations, and union agreements to ensure ongoing compliance with payroll-related requirements.

• Continuous Improvement: Identify opportunities for process improvements and automation to enhance accuracy, efficiency, and effectiveness of payroll operations.

What You'll Need

• Associate's degree in Accounting, Finance, Business Administration, or a related field with a minimum of 3 years of relevant work experience; or equivalent combination of education and experience.

• Minimum 3 years' experience in payroll administration in a union environment.

• Experience with ERP and HRIS software programs (preferably Visa ViewPoint)

• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.

• Excellent communication skills, including the ability to effectively convey complex information to both technical and non-technical stakeholders.

• Proficiency in business process management software tool.

• Ability to work independently and collaboratively in a fast-paced environment, managing multiple priorities and deadlines effectively.

• Ability to approach opportunities and challenges with an energetic, motivational, action-oriented approach.

• Thorough understanding of labor laws, union agreements, and collective bargaining agreements.

• Proficiency in payroll software and MS Office Suite, particularly Excel.

• Excellent attention to detail and accuracy with a high level of integrity and confidentiality.

• Ability to prioritize and take immediate action on high-priority tasks.

Preferred Knowledge, Skills, and Abilities

Physical Demands

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to stand and/or sit in a stationary position for extended periods of time; 50%+, use a computer/laptop in on office environment with natural and/or florescent lighting, navigate between office building floors, attend off-site meetings on occasion, and lift up to 50 lbs. unassisted. Ability to perform manual work requiring frequent periods of extensive physical exertion and potential exposure to adverse weather conditions. The employee occasionally may encounter high noise levels, but hearing protection is provided/required.

Work Environment

The work environment characteristics described here are representative of those employees may encounter while performing the essential functions of this job. Employee frequently works alone and with others. Most often in a typical office environment. Employee is rarely exposed to minimal to moderate noise levels on job sites. Work environment is hybrid, with the flexibility to work a combination of offsite and onsite.

Additional Job Description:

Who Are We?
Veit is one of the country's leading specialty contractors, with over 96 years of experience and the best people in the industry. We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers. Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day. Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority. We do everything we can to maintain an atmosphere where family comes first. We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day.

Our Core Values

• Deliberately Safe We believe all safety incidents are avoidable when everyone operates with a deliberate mindset. We are deliberately proactive and thorough in training and job planning. We are deliberately safe in our everyday operations and decision-making.

• Build with Intention We build with intention. Whether in the office or the field, we work with grit and determination toward a better future for everyone involved. We leave things better than we found them, and never leave a job until we're proud to put the Veit name on it.

• Leaders Dig First Egos have no place at Veit. We expect everyone on our team to dig in with a leadership mentality. That means being willing to jump in, take ownership, and get mud on our boots - especially when times get challenging.

• Real Relationships Like our work, we approach relationships authentically, with a long-term mindset. Whether you're a client partner, vendor, or team member, we make an effort to build a more meaningful connection with you by communicating with respect and honesty.

• Integrity in Everything As part of the Veit family, everything we do and say reflects on this entire company. We act with integrity, which means treating others just as we want to be treated, doing the right thing, and holding ourselves accountable.

VEIT IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING VET/DISABILITY