Admin Assistant I

Administrative Assistant

Catalog A&R Department

This is a 3-month, full-time (40 hours/week), fully on-site contract role located in Santa Monica, CA.

Join the Catalog A&R Department in a key administrative support role, helping to streamline department workflows, manage executive schedules, and support creative initiatives. This position plays a critical part in ensuring the smooth operation of projects, releases, and archival work across the team.

• 3+ years of experience as an Executive Assistant, preferably within the entertainment or creative industries
• Passion for music and entertainment with a strong foundation in administrative support and coordination
• Proficient in Microsoft Office (Outlook, Word, Excel), with working knowledge of PowerPoint and Canva
• Familiar with scheduling systems, project management tools, and database/document maintenance
• Skilled in collaborating with creative, production, and marketing teams
• Able to work independently and manage multiple projects simultaneously
• Flexible and adaptable to changing priorities, timelines, and stakeholders
• Strong written and verbal communication with exceptional attention to detail
• Self-starter with excellent organizational and time management skills; able to handle confidential information with discretion

In this role, you will provide administrative and project support to the Catalog A&R department. You'll partner with executives and A&R producers to help drive catalog project development, manage team coordination, and support ongoing asset management and release tasks. This includes:

• 
  

  Scheduling and administrative support for EVP and SVP of A&R

  
  
• 
  

  Research, report generation, and database/document maintenance

  
  
• 
  

  Archival research and asset review for audio/video content

  
  
• 
  

  Initiating new release notifications and supporting A&R producers

  
  
• 
  

  Coordinating and maintaining streaming playlists

  
  
• 
  

  Supporting weekly video release scheduling

  
  
• 
  

  Managing workflows such as tape transfers, test pressing shipments, and asset uploads

  
  
• 
  

  Participating in quality control for A/V products

  
  
• 
  

  Supporting seasonal campaigns and special projects

  
  
• 
  

  Providing general departmental assistance

  
  

Bachelor's degree or equivalent practical experience

Background in administrative support, entertainment, or music industry preferred

Please include your resume for consideration.

This opportunity is located in Santa Monica, CA and requires hybrid work:

• 
  

  Monday-Thursday: 9:00am-5:00pm PST

  
  
• 
  

  Friday: 9:00am-1:00pm PST

  
  

The pay for this W-2 position ranges from $25.00 - $27.24 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

#LI-JT1