Project and Operations Manager to the Dean's Office-CCAPS

The Project and Operations Manager to the Dean's Office works collaboratively as a member of the College's senior staff team to manage strategic projects, processes, and initiatives that support the work plan and responsibilities of the College. Additionally, the position manages the operations of the Dean's office and provides administrative support. To effectively perform this role, the incumbent is able to balance the coordination of project plans and milestones and maintains ongoing communication and collaboration with the College, staff colleagues, and key stakeholders across the University. As part of the college leadership team, this position can provide strategic input to key initiatives, possesses a high level of integrity, and demonstrates discretion in sensitive and confidential matters. This is a 100% time P&A position. Normal work hours are Monday through Friday from 8:30 am to 5 pm. This position reports to the Dean, and given the nature of the work, is expected to be on university premises about 4 days/week.

In CCAPS you'll find a hybrid work environment and supportive colleagues who are committed to empowering lifelong learners to achieve their educational goals in a learner-centric environment where diverse ideas, backgrounds, and identities are embraced.

CCAPS has a large and diverse portfolio of program offerings, including bachelor's and master's degrees, professional development offerings for practitioners, pre-college programs for high school students, English language programs, and lifelong learning for personal enrichment. Across all the work done in and by CCAPS, we strive daily to live our core values of Access, Learning, Inclusivity, Collaboration, and Excellence.

The search committee will begin reviewing applications June 18th, priority consideration given to applicants who apply by then.

MAJOR RESPONSIBILITIES

Project Management 70%

• Support the dean's office in managing key college-wide projects, such as the program innovation council, budget planning, and student success initiatives.
• Manage processes and contribute to improved systems that serve the academic oversight role of the Office of the Dean, ensuring responsiveness to stakeholders and compliance with University policies. Strategically partner with the leadership team and other university stakeholders on projects and initiatives that address key issues and advance priorities of the Dean and College, ensuring alignment with University goals and priorities, effective and open communication, and timely completion of work products.
• Partner with the CCAPS marketing team to develop strategic communications plans for the CCAPS Dean's office.
• Lead the staffing of internal or external committees and work groups led by the Dean or other administrative leaders, to include reviewing materials, researching issues, and drafting briefing memos, inter-college MOUs, charge letters, meeting agendas, reports, and policy documents.
• Coordinate CCAPS-wide meetings for strategic planning, budget analysis, program lifecycle management and new initiatives.
• Coordinate CCAPS-wide reporting, strategic planning and multi-year roadmaps, and budget and program performance analysis/updates. Tracking project deliverables and KPIs.

Dean's Office Operations Management 20%

• Oversees and directs all day-to-day operations to ensure the office functions effectively, including developing and implementing initiatives, processes, and workflows to align with Unit policies and procedures. Support the LT in developing cross-organizational, multi-functional reports, to support college decisions and LT discussions.
• Serve as the primary point of contact and liaison for the Dean to both internal and external stakeholders. Drafts, reviews, and edits correspondence needing the Dean's (Institutional Official) signature, including confidential inquiries.
• Manage complex schedule for the Dean; obtain and provide input to the scheduling of commitments; provide all pertinent background materials for appointments and meetings in an organized manner; anticipate needs in advance of events; confirm dates, times, and set-up arrangements, etc.; follow through on daily, monthly, and yearly commitments and events. Provide support for travel arrangements and complete expense reporting.
• Manage temporary employees during short and long-term periods assigned to Dean's office support.
• Serve as office lead in coordinating day-to-day oversight of general Dean's office operations, such as: ordering office supplies, stocking the kitchen area, servicing of the copier and printers, etc.

Event Management 10%

• Lead operations planning for college-wide events such as town halls, celebrations, and commencement, including managing the budget, location, logistics and program.
• Work closely with the dean to plan and staff meetings, forums, and other events that advance the Dean's agenda and academic administrative activities.

Required:

• Experience managing complex projects including establishing timelines and roles, identifying tasks, and completing projects on time
• Strong interpersonal skills and ability to work collaboratively with diverse teams and stakeholders
• Strong communication skills, including writing effectively and concisely in many formats
• Strong problem solving skills and ability to analyze data, identify trends, and make informed decisions
• Excellent time management and organizational skills
• Demonstrated ability to learn, adopt and utilize new technology, including experience with using artificial intelligence to increase productivity
• Bachelor's degree and 6 years of related experience; or Master's degree with a minimum of 4 years of related experience

Preferred:

• Proficiency in Google Workspace and Google applications

Are you excited about this job and meet the required qualifications, but your past experience does not align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role.

In CCAPS you'll find a flexible, hybrid work environment and supportive colleagues who are committed to empowering lifelong learners to achieve their educational goals in a learner-centric environment where diverse ideas, backgrounds, and identities are embraced.

CCAPS has a large and diverse portfolio of program offerings, including bachelor's and master's degrees, professional development offerings for practitioners, pre-college programs for high school students, English language programs, and lifelong learning for personal enrichment. Across all the work done in and by CCAPS, we strive daily to live our core values of Access, Learning, Inclusivity, Collaboration, and Excellence.

Pay Range: $80,000 - $95,000 annually; depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Please address all required qualifications in either your cover letter or CV/Resume in order to be fully considered for the position. Submit a letter of application (Cover Letter), resume, and the names, telephone numbers and e-mail addresses of three current professional references. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

This position will remain open until filled.

*Please note, we are not offering H-1B or Green Card sponsorship for this position.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).