New

Clerical Assistant

Rutgers University

life insurance

United States, New Jersey, Newark

Jun 06, 2025

Position Details

Position Information

Recruitment/Posting Title	Clerical Assistant
Posting Number	25TM0175
Department	Newark Chancellor's Office
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Clerical Assistant for the Office of the Chancellor ( OOC). Reporting to the Senior Vice Chancellor for Finance and Administration, this position works independently with minimal instruction and oversight from SVC. This position is responsible for but not limited to: Develops and implements administrative procedures and policies Performs professional work that requires knowledge of general administrative and office management principles as well as specific knowledge of university policy and procedures
FLSA	Nonexempt
Salary Details	$15.49 - $20.00 Hourly
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status
Working Hours (per week)	19.75
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant, or related experience, depending on the duties to be performed An equivalent combination of education and/or experience may be substituted for the experience requirement
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires a high school diploma in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and report writing principles and practices Experience in an administrative function, excellent communication skills, and expert knowledge of relevant computer software Proficient in Microsoft Office Suite (particularly Word, Excel and PowerPoint) Demonstrates ability to multi-task and work in a fast-paced setting under multiple deadlines
Preferred Qualifications	Experience with Rutgers office functions Comfortable working in a multilingual and multicultural environment
Equipment Utilized	Regularly uses computer equipment and software programs including Microsoft Office Suite (including Word, Excel, and PowerPoint), Drupal (for website management), as well as Rutgers-specific programs
Physical Demands and Work Environment	Ability to carry boxes with promotional material Ability to set up tables and chairs for medium size events (50-100 ppl) and manage office supplies/storage space
Special Conditions

Posting Details

Posting Open Date	05/16/2025
Posting Close Date	08/14/2025
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement