Assoc Dir RACE

Job Details

Job Description

PRIMARY FUNCTION:

The Associate Director will oversee a team that could include Grants Coordinators, Grants Administrators, Grants Specialists, and Senior Grants Administrators with grant portfolios. In collaboration with the Director, Post-Award, the Associate Director, Post-Award may serve on various committees to implement strategic plans for improving processes, services, systems, policy development, and training programs. Training and education is a critical component of this leadership role to ensure all RACE employees are providing superior service to all faculty at Thomas Jefferson University and its controlled affiliates as outlined in the department's service level agreement. The Associate Director, Post-Award models and fosters behavior that establishes a culture that values the staff/faculty partnership and is consistent with the values, goals, and objectives of the enterprise/department to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

Overview

The role of Associate Director is to:

• Team level
  • Oversee the management of a team of post-award administrative staff

• Team size and scale:
  • Manage up to 8 direct reports, including:
    • Up to 7 post-award Grants Administrators
    • 1 Grants Coordinator

• Manage a grant portfolio
  • Manage a small portfolio yourself
  • Serve a small number of PIs and departments

ESSENTIAL FUNCTIONS:

% Effort

Responsibility

15%

Leadership responsibilities for RACE organization

Participation in meetings and committees within RACE

• One on one with Director, at least once a week

• RACE Leadership:
  • Attend meetings with the Director and other Associate Directors. Role of the Associate Director in the meeting is to receive directives from senior leadership and carry them out to direct reports. The Director and ADs will also review processes and ensure consistency across teams.
• Participation in meetings and committees outside RACE
  • Varied, as needed/requested

10%

Responsibilities for Team and RACE organization

Hiring and evaluation

• For members within team

Quality assurance, oversight, performance evaluation

• For members within team

75%

Responsibilities for Team ONLY

Post-award management/training

• The Associate Director is responsible for managing and training a small staff of post-award Grants Administrators. This includes oversight of day-to-day financial administration, filing annual reports, closing out accounts, etc.

Management of personnel

• Management of FTEs, including:
  • Assigning work to all direct reports; ensuring that their workload is commensurate with their skill level and experience
  • Intervening as necessary with sponsors, or other business units across the Jefferson enterprise, and the Offices of Research Support Services (e.g., ORA, SPAO, and JCRI)
  • Input into disciplinary action, promotion, and retention
  • At a minimum, weekly one-on-one sessions with all direct reports

OTHER FUNCTIONS AND COMPETENCIES:

• Experience working with research administration software applications in both pre-and post-award.
• General knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including the Office of Management and Budget's (OMB) Uniform Guidance.
• Analytical and problem-solving skills, including experience researching and analyzing complex data to develop accurate reports, identify valid solutions, forecast consequences of the proposed action and implement a course of action.
• Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
• Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the Director, Post-Award (RACE), and a variety of other constituents within and outside the Offices of Research Support Services.
• Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.
• Capability to manage/offer guidance regarding the administrative aspects of sponsored programs supporting basic, applied, or clinical research.
• Embrace change and ambiguity.

• Other duties as assigned.

EDUCATIONAL/TRAINING REQUIREMENTS:

Bachelor's Degree in Business, Finance, Healthcare Administration, or related field required.

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CERTIFICATES, LICENSES, AND REGISTRATION:

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EXPERIENCE REQUIREMENTS:

Six + years of related research administration experience is required. Minimum of 3 years of supervisory experience required. Prior training/experience in research administration is preferred. Computer skills in a PC/Windows environment, including MS Word, Excel, and PowerPoint, demonstrated by application materials and previous experience. Excellent written communication skills and attention to detail as demonstrated by application materials.

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

At Jefferson, we offer a comprehensive total rewards package designed to support the health and well-being of our colleagues and their families. It includes a wide range of benefits including competitive pay, health and retirement benefits, life and disability insurance, paid time off, educational benefits, financial and mental health resources and much more. Our diverse benefits offerings ensure you have the coverage and access to services you need to thrive both personally and professionally.