Administrative Assistant (Dean's Office)

Monday - Friday, 8:00 AM - 5:00 PM. This position is designated as 100% on site.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

The mission of the UNC Hussman School of Journalism and Media is to prepare students to ignite the public conversation in our state, the nation and the world, and to understand the role of communication in fostering democracy. Our faculty, staff, students and administrators work collaboratively to build and foster an environment that is welcoming, inclusive and accessible to people with diverse backgrounds, experiences and beliefs.

The school offers bachelor's, master's and doctoral degrees, and administers a variety of professional development and distance-learning programs. Enrollment includes about 1,000 undergraduates and 130 graduate students in addition to professional development and distance education students. Our faculty members are international thought leaders whose scholarly and creative activities are visible and respected in the public realm.

The Hussman School of Journalism and Media invites applications for the temporary full-time position of Administrative Assistant. The incumbent will provide comprehensive professional support for the dean's office, serve as the first point of contact for facilities-related requests, and perform a range of other administrative duties as assigned. The Administrative Assistant will also work closely with the dean's executive assistant to support the dean and the school, serving as a backup as needed. This position is 100% on site and physically located in the office of the Dean.

Front Desk Support
The position performs an extensive range of highly visible activities such as communication with various school, university and external constituents at multiple levels. The Administrative Assistant serves as the entry point for students, staff, faculty, and a variety of callers and visitors. This position staffs the front desk and acts as an office manager: answers phones promptly and courteously; maintains cleanliness of the dean's suite reception area and conference room; orders supplies for the office; maintains office equipment; and maintains documentation and filing systems.

Facilities and Parking
The Administrative Assistant manages the school's 'lost and found;' serves as the liaison to the university's facilities team regarding facilities, housekeeping, and other building matters; submits and follows up on service requests; and serves as an approver for ad-hoc room reservations. The Administrative Assistant also works closely with the university's parking and transportation team to assign, modify, or cancel employee parking passes. Additionally, the incumbent is expected to maintain, track, issue and collect visitor and service parking passes for the school.

Support for Faculty Administration
The Administrative Assistant performs a range of support tasks related to faculty administration. This includes coordinating the annual faculty workload plans and productivity reports; tracking the progress of appointment, reappointment, promotion and tenure actions; serving as a recruitment coordinator for faculty searches; and assisting with new faculty onboarding. The Administrative Assistant may also be asked to maintain the faculty affairs section of the school's intranet.

Administrative Support for Associate Deans
The incumbent assists the senior leadership team within the dean's office, including document preparation, calendar support, and assistance with scheduling appointments, meetings, and travel. The Administrative Assistant may be asked to track, reconcile and submit expenses related to travel and vendor invoicing on behalf of the associate deans. Other duties may include managing purchasing card receipts and drafting correspondence for the senior leadership team as needed.

The Administrative Assistant must facilitate the completion of work at a rapid pace on time-sensitive matters with routine interruptions. All of the above must be done with minimal errors and utmost professionalism in an office whose priorities must adapt to evolving needs and demands from within the school and with strategic partners.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

The successful candidate will bring the following knowledge, skills and abilities to the position:

Please apply online at https://unc.peopleadmin.com/postings/302278 and upload a CV/resume, cover letter and the names and contact information of at least three professional references.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.