Council Administrator - National Academy of Engineering

ESSENTIAL JOB DUTIES

Working with the NAE Executive Officer and NAE Directors, the Council Administrator:

• Schedules Council/BoT and, as needed, committee meetings. Drafts meeting agendas, obtains agenda background material, prepares detailed agenda and background PDF briefing books, obtains meeting transcripts, and drafts meeting minutes.

• Attendance is mandatory at all in-person meetings which may require travel by air.

• Arranges and coordinates logistics for virtual meetings, including hosting and managing meetings on Zoom or other virtual platforms.

• Arranges logistics for in-person meetings and events, including coordination with travel agency partners, meeting facilities, hotels, caterers, audio-visual, and ground transportation providers; on-site meeting and logistical support; and travel and meeting expense processing.

• Administers any necessary communications with Executive Committee (EC) between Council/BoT meetings.

• Maintains Council records (including EC actions between meetings), coordinates annual officer reports, arranges financial payments, provides input into the budgeting process, and supports related Council, Vice President, and International Secretary activities.

• Supports the NAE Executive Officer with nominating committees for election of officers, Councillors, and president. Coordinates recommendations and selections for all Council committees. Prepares new officer and/or Councillor orientation materials.

• Provides support to the NAE Executive Officer in maintaining governance documents, including the Articles of Organization and Bylaws. Works with colleagues, as needed, to support special division-wide activities such as the Academy's annual meeting and other initiatives.

• Related duties and special projects as assigned.

NONESSENTIAL JOB DUTIES

Related tasks and projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Strong project coordination skills, interpersonal communication skills and writing abilities, attention to detail. Ability to solve problems of variety and complexity using originality and ingenuity. Ability to operate using appreciable latitude for independent judgment and action. Commitment, and ability to work successfully in a team environment and form and maintain effective teams. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers and employees in other National Academies departments through effective communication. Excellent communication skills with a proven ability to effectively interact with NAE members and all levels of employees. Expertise in Microsoft Word, Excel, and PowerPoint is essential.

Minimum Experience: Three years of related professional experience.

Preferred Experience: Five years of related professional experience. Relevant work experience in an engineering, non-profit, or academic organization highly preferred.

Supervisory Responsibilities/Controls: Reports to NAE Executive Officer. Sets goals and objectives with Executive Officer.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity and fairness for all, and transparency in our compensation programs. An estimated compensation range for this position is $70,880 - $88,600. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please clickhere.

Work Environment:Hybrid Office/Telecommute environment, expected onsite percentage 60%, as determined by the Executive Officer, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units

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