Project Administrator | Administrative Assistant

PRIME AE Group, Inc. (www.primeeng.com), a top 500 ENR-ranked multi-disciplined architectural and engineering firm with 22 offices in 9 States and over 500 employees throughout the Midwest, Mid-Atlantic, Southeast, and Northeast, is seeking a Project Administrator | Administrative Assistant for our Columbus office.

Company Overview:

PRIME AE is on the move and for almost two decades we've been delivering architecture, engineering, and construction management solutions for all the places we live, learn, laugh, and grow. We are adding capabilities, expanding into new geographies, and looking to work with exciting talent. Whether you are seeking new challenges, greater variety, or a better opportunity, we are on the lookout for professionals who enjoy being part of something bigger. It is a great time to come onboard with us!

Position Overview:

The Project Administrator provides essential support to the Operations teams by combining project coordination duties with administrative and front office responsibilities. This role serves as a central point of contact for internal staff, clients, and visitors, ensuring that project documentation is organized and office operations run smoothly. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a dynamic, professional environment.

Primary Responsibilities:

• Provide administrative support to the office business line leads.
• Gather project financial data and assist in preparing forecasting and reporting documents.
• Assist the business line leads on accounts payable.
• Assist the business line leads on creating project opportunities utilizing CRM.
• Serve as office receptionist; greet visitors, manage phone calls, and respond to general inquiries.
• Maintain a professional and welcoming reception area and common office spaces.
• Handle incoming and outgoing mail, packages, and deliveries.
• Order and stock office supplies and keep inventory organized.
• Coordinate staff travel arrangements, assist with calendar updates, and support company event planning.

Minimum Qualifications:

• High School Diploma or GED required; Associate degree preferred.
• 2-3 years of administrative or project support experience, preferably in architecture, engineering, or construction.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with Vantagepoint, SharePoint and Microsoft Teams is a plus.
• Strong verbal and written communication skills with a customer service mindset.
• Excellent organizational, multitasking, and time management abilities.
• Comfortable interacting with staff at all levels and working both independently and collaboratively.
• Basic understanding of project documentation, file management, and clerical procedures.

PRIME AE Group is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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