Executive Assistant

Location:

At Airgas, we RESPECT, HONOR and VALUE diversity. We are invested in cultivating a dynamic and inclusive culture.

We are looking for you!

• Strong passion for fostering an environment of Diversity, Inclusion and Respect.

• Experience with developing, contributing, and supporting Airgas' commitment to a World Class Service, exceeding customer expectations and building brand loyalty.

• This is a hybrid role.

Excellent Benefits: Airgas offers a full benefits package that includes: Medical, Dental, Vision, Life, AD&D, Short Term and Long Term Disability Insurance, Vacation, Sick, Paid Holidays, 401(k) Retirement Plan with company match, Tuition Assistance and much more! Benefits Start after 30 days of employment

Recruiter: Quentin Chavis Jr. / quentin.chavisjr@airgas.com / 346-459-4397

Job Description Summary: The Executive Assistant provides comprehensive support to our Chief Operations Officer and other executives. This is a pivotal role that possesses traditional executive assistant skills but also demonstrates a superior aptitude for leveraging digital tools and platforms, orchestrating high-impact events, and communicating with precision and influence. This role needs to be a proactive problem-solver and a masterful organizer.

Executive Support & Administration

• Proactively manage complex calendars, scheduling meetings, appointments, and travel logistics (domestic and international) with a keen eye for efficiency and time zone considerations, often utilizing scheduling software and virtual meeting platforms.

• Prepare and organize meeting materials, presentations, and reports, frequently leveraging advanced features of Google Workspace (Docs, Sheets, Slides).

• Manage and prioritize incoming communications (email, phone, digital messages), drafting responses, and ensuring timely follow-up.

• Act as a digital gatekeeper, effectively filtering information and requests, and directing them to the appropriate channels.

• Assist with expense reporting and reconciliation, utilizing expense management systems.

• Anticipate needs and proactively prepare the executive for upcoming meetings, events, and projects.

Event Organization & Management:

• Lead the planning, coordination, and execution of internal and external events, ranging from executive offsites and board meetings to client appreciation events and team building activities.

• Manage all aspects of event logistics, including venue selection, vendor negotiation, catering, audiovisual requirements, and attendee registration.

• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.

• Create compelling event invitations, agendas, and promotional materials, often using design software or templates.

• Coordinate travel and accommodation for event attendees, including VIPs.

• Oversee on-site event execution, ensuring seamless operations and addressing any issues proactively.

Communications & Stakeholder Engagement:

• Serve as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism, discretion, and a service-oriented approach.

• Facilitate clear and effective communication flow between the executive and various departments.

• Exercise sound judgment and maintain strict confidentiality regarding sensitive information.

Required Qualifications

• High school diploma of equivalent

• 5 plus years of experience in an Executive Assistant role supporting senior-level executives is essential.

• Expert-level command of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office 365.

• Proficiency with virtual meeting platforms (e.g., Google Meet, Zoom, Teams).

Preferred Qualifications

• Experience with project management software and/or CRM systems is a plus

Knowledge, Skills & Abilities:

• Demonstrated higher than average proficiency in leveraging digital tools and platforms (Ability to quickly learn and adapt to new technologies and digital workflows)

• Proven track record of successfully organizing and executing important events of varying scales (up to 50 people)

• Exceptional written and verbal communication skills, with the ability to articulate complex information clearly and concisely.

• Superior interpersonal skills and the ability to build rapport with diverse personalities.

• Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously in a fast-paced environment.

• Proactive, resourceful, and able to anticipate needs without direct instruction.

• High level of discretion, professionalism, and integrity.

• Problem-solving mindset with a strong sense of urgency.

• Ability to work independently and collaboratively as part of a team.

________________________

We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees.

We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children, including 14 weeks of paid child birth benefit for birth mothers on leave, as well as paid parental leave benefits for other associates.

Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees' dependents, and an Airgas Scholarship Program for dependent children.

_________________________

Your differences enhance our performance

At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

_________________________

Equal Employment Opportunity Information

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company's written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request.

Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.

_________________________

California Privacy Notice