Administrative Assistant, Legal Information Institute

About the Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 120 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession.

About the Office or Unit

The Legal Information Institute at Cornell Law School is responsible for the world's first source for free legal information online. Each year, we welcome tens of millions of visitors from around the world who want to find and understand US law. Our small team builds fast-loading, usable, reliable applications that bring American law to people from all walks of life - lawyers, engineers, construction workers, students, disability advocates, bankers, farmers, and many, many more.

The Opportunity

The Administrative Assistant assists with the day-to-day operation of the Legal Information Institute (LII), an organization devoted to producing a website that is used by tens of millions of Americans each year to find and understand the law. Primary responsibilities include:

• Responding to complex telephone and email inquiries from project donors and website users containing routine and non-routine inquiries.
• Monitoring department budget for expenses and balances, including investigating discrepancies and processing charges, P-Card purchases, and travel reimbursements.
• Reviewing routine financial transactions and providing account attestation as directed.
• Tracking and paying mission-essential software subscriptions and other bills.
• Assisting student employees with the hiring and time entry process, and approving student time entries as needed.
• Reporting designated donations to Cornell University Development personnel and inputting reports received from those personnel into LII's donor-tracking system.
• Maintain and update website content per schedule; implement changes, fix errors and broken links, cross-link resources, and create layout templates as needed.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

Hours and Location
This position is a full-time, benefits-eligible, 39 hours per week role performed in a hybrid format of one (1) day per week remote and four (4) days per week at the Cornell Law School at 524 College Ave. Core LII office hours are 8:00AM-5:00PM, Monday through Friday, with some flexibility on start and end times, to be determined by your supervisor.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associate's degree and 2-4 years of experience or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite and Google Suite software.
• Comfortable learning and using new systems, particularly in a web-based environment.
• Experience working and interacting with students, both in-person and remotely.
• Excellent written and oral communication skills, along with organizational, planning, time management, and interpersonal skills.
• Strong service orientation and attention to detail.
• Ability to prioritize and multitask.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience with Cornell financial reporting systems, and general administration in a unit with significant fundraising activity from donors not otherwise affiliated with the University.
• Familiar with financial, and database programs, as well as mass email software and online fundraising platforms.

Success Factors

You are considered a competitive candidate if you are:

• Resourceful and self-directed, able to navigate ambiguity, engaging your initiative to find answers independently, and exercise sound judgment about when to escalate issues.
• An effective communicator who collaborates comfortably across legal content and technology teams, asks clarifying questions, and keeps information flowing across multiple channels like Slack and email.
• Adaptable and organized, capable of managing a wide range of tasks, from routine data entry to student hiring, while switching gears smoothly and staying composed under pressure.
• Tech-savvy and process-minded, quick to learn new systems and tools, proactive in identifying opportunities to streamline administrative operations, and capable of knowing when to escalate reports of technical issues for troubleshooting.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
  

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information click here.

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