Senior Administrative Assistant | Office Coordinator

Fuss & O'Neill
$25.00 - $28.00 / hr
paid time off, remote work
United States, Connecticut, Hartford
Jun 02, 2025
Description Creativity. Innovation. A desire to effect positive change. That's what it takes to work at Fuss & O'Neill - because that's what we do for the communities in which we work: we create, innovate, and design long-lasting improvements that improve quality of life. Quality of life is also important on the job, so we've prioritized work-life balance by offering flexible/remote work opportunities, part-time benefits, and generous PTO. We believe that each day is an opportunity to support one another, to support our clients, and to support our communities. If you feel the same, then you've found your future. We are currently seeking a Senior Administrative Assistant / Office Coordinator to provide administrative and clerical support to our Transportation and Community Development engineering teams; and to ensure the smooth and efficient operations of our Hartford, CT headquarters. This is a full-time, in office position Responsibilities: This professional will serve as the first point of contact for visitors and callers to our headquarters office and have a variety of other responsibilities including: Coordinate repairs, testing and other facilities tasks with building management; ensure communication with office staff as necessary Manage inventory and ordering of various office supplies; manage vendor relationships as needed Greet visitors, and answer and direct incoming calls Coordinate meetings including conference space, refreshments, and technology needs Manage incoming and outgoing mail and deliveries Provide general administrative support to engineering teams: Manage individual calendars to ensure efficient scheduling Support the preparation of client deliverables Create various reports and maintain database information Support client management activities The ideal candidate will have: Demonstrated experience in providing stellar administrative support in a professional office environment Expert level skills in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) Strong computer knowledge including navigation of databases Extraordinary organizational skills; and the ability to support multiple teams in a dynamic environment A positive attitude; the desire and ability to be a team player, forecasting where help is needed and providing that support Why You'll Love Working with Us Schedule Flexibility: Customize your work schedule to fit your life. Health & Wellness: Comprehensive health benefits to keep you and your family healthy. Continuous Learning: Access to online courses, conferences, and learning materials to fuel your professional growth. Paid Time Off: Take the time you need to recharge with our generous paid time off policy. Career Advancement: Clear paths for promotions and the opportunity to take on new challenges. Fun Team Culture: Regular team-building activities, happy hours, and company outings. Visa sponsorship is NOT available for this position All offers are contingent upon a successful criminal background check. Fuss & O'Neill, Inc. is proud to be an Affirmative Action/Equal Opportunity Employer. Fuss & O'Neill participates in the Federal e-Verify program. #LI-AS1 About Fuss & O'Neill Fuss & O'Neill is a civil and environmental engineering firm that provides client-specific, forward-thinking, and holistic solutions. Since 1924, we have made it our mission to improve the built and natural environments in response to our public and private clients' evolving needs. Our hiring process Stage 1: Applied Stage 2: Initial Screening Stage 3: 1st Interview Stage 4: Offer Stage 5: Hired