Payroll Specialist

Job Description

Title: Payroll Specialist

Department: Headquarters

Reports To: Payroll Manager

Job summary

The successful incumbent for this position will perform all the necessary activities to process weekly payroll and bi-weekly payroll. Including maintaining related records, filing tax reports, voluntary deduction reports, processing involuntary deductions such as levies and garnishments, processing union benefit payments, documenting and updating procedures, and preparing special reports for senior management and other departments.

Summary of essential job functions

• Process and maintains new hire and current employee personnel transaction in the payroll system.
• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title and department/division transfers, and other status changes as needed.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Process 401K deductions, match, profits sharing, and non-qualified contributions and uploads to Fidelity Investments on a timely basis.
• Process all disbursements, including garnishments, levies, child support payments, union benefits payments, FSA, H.S.A, with third-party vendors on a timely basis.
• Submits State, Local and Federal taxes, to ADP timely.
• Resolves payroll discrepancies by collecting and analyzing information.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• First point of contact for employees questions on payroll.
• Assists auditors, with union, 401K, and workers compensation audits by providing supporting documentation and/or information
• Maintain the data-processing system for payroll for the purpose of ensuring the system is operating efficiently, effectively, and accurately
• Provide backup coverage where necessary.

Required Skills/Qualifications:

• Excellent data analysis skills
• Effective and accurate data entry skills
• Excellent attention to detail and organizational skills
• Ability to manage personal and sensitive information with utmost confidentiality
• Thoroughness
• Proficient general math skills
• Prior experience with payroll software - prior experience with CMiC and/or ADP Smart Compliance a plus
• Excellent verbal and written communication skills with a focus on delivering high impact client service to internal clients
• Prior experience working with union payroll preferred

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Hunter Roberts Construction Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

$60,000- $75,000

The above salary range represents Hunter Roberts's good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards Hunter Roberts provides to employees.