Administrative Operations Coordinator to the Vice President for Equity, Diversity and Inclusion

Priority Consideration Date: July 1, 2025

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few.

Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses. In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.

We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ+ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching
• Welcome difference and model respectful interaction with others
• Recognize and honor the important role that diversity brings to an educational community
• Are committed to educating a racially and socioeconomically diverse student population
• Are committed to teaching in a community college setting
• Care deeply about student success
• Intentionally support and promote efforts related to equity, diversity, and inclusion
• Honor TCC's mission promoting equitable access to educational opportunities
• Reflect the diversity of our community

Position Summary

• Manage the office affairs of the Vice President. Develop and maintain office procedures and guidelines; maintain adequate supplies and functional equipment for the office; assure office coverage.
• Compose correspondence, narrative and/or statistical reports specific to the operation and responsibilities of the Office of the Vice President; prepare charts and graphs. Prepare various college forms including travel authorization requests, voucher distributions, purchase requisitions, travel vouchers, etc.
• Receive and screen incoming correspondence and reports. Determine priorities for action and forward with appropriate notations to proper person for action. Compose correspondence for the Vice President's signature or reply directly to general inquiries regarding the office of Equity, Diversity, and Inclusion.
• Establish and maintain complex electronic and paper filing systems. Maintain confidential student and personnel files.
• Coordinate all functions and activities associated with the Vice President's office. Coordinate, schedule and organize meetings. Secure rooms, prepare agendas and other written materials. Take meeting minutes, transcribe, finalize and distribute them.
• Attend meetings as the Vice President's representative. Provide information and report conclusions to staff, transmitting assignments and requesting status information.
• Serve on the Equity, Diversity, and Inclusion Council (EDIC) and any related Action Committee(s). Scheduling all EDIC meetings; reserving meeting space; taking, transcribing, finalizing, and distributing meeting minutes; staying abreast of the EDIC by-laws and membership.
• Ability to establish and maintain positive working relationships with students, colleagues, and staff representing diverse ethnic, cultural, socioeconomic, and learning abilities.
• Schedule and maintain calendar for Vice President.
• Monitor annual budgets for the Vice President's office and other designated budgets, including Affinity Groups. Maintain accurate and current budget records, funding requests, and status reports.
• Develop budget estimates and make recommendations in preparation for and maintenance of departmental and grant budgets including salary and benefits projections, supply needs and equipment.
• Plan, coordinate, and schedule on and off-campus workshops, meetings, and activities for the Office for Equity, Diversity, and Inclusion, and college groups; secure presenters; reserve facilities and arrange room set-up; arrange for audiovisual, computer and other equipment; create and distribute flyers or arrange for appropriate advertising; register participants and collect fees (as appropriate), correspond with participants; arrange for meals and/or refreshments; prepare material for distribution at meetings; coordinate parking and access to facilities with Campus Public Safety and Facilities; coordinate evaluation procedures, as directed by Vice President.
• Plan, coordinate, and manage all aspects of travel logistics for individuals and groups attending conferences, events, and professional development activities sponsored by the Office for Equity, Diversity, and Inclusion, including transportation, lodging, registration, itineraries, reimbursements, and compliance with institutional policies.
• Assure complete confidentiality of information relative to all matters in the Vice President's office and the college. Handle confidential matters; resolve problems independently, using discretion and following established policies and guidelines. Keep Vice President apprised and involved, as appropriate.
• Assist students, the campus community and the public to resolve problems and obtain accurate information; project a positive image for the Vice President's office; utilize discretion and interact tactfully, sensitively and effectively with a diverse public and college constituency to resolve problems.
• Create, edit, or revise presentation materials with information provided by VP for EDI.
• Provide general administrative support to the Division for Equity, Diversity, and Inclusion, including Institutional Research, Professional Development, Institutional Outcomes and Assessment, and Equity, Diversity, and Inclusion.
• Other duties as assigned by the Vice President of Equity, Diversity, and Inclusion.
  

Duties of the position required experience:

• Strong commitment to the principles and practices of creating and maintaining equitable access and an inclusive environment for all people.
• Associate's degree from an accredited college or university.
• Three years of directly related professional/administrative work experience.
• -OR- equivalent education and /or experience.
• Strong, effective communication, organizational, and personal skills.
• Advanced experience with word processing, spreadsheet, database and related management software.
• Experience with proofreading and notetaking.
• Familiarity with budget management practices.

• Successful completion of a criminal history background check prior to employment.

• Unquestionable integrity and ethics and ability to maintain confidentiality in handling sensitive, confidential and operational information.
  Dependability, accountability and the ability to maintain progress on tasks without supervision.
• Exceptional interpersonal skills and proven ability to communicate effectively and compassionately with internal and external customers; ability to convey a natural customer service acumen.
• An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. Effective organizational and interpersonal skills.
• Critical thinking skills and strong skills in consensus building and problem solving.
• Ability to gather research materials, sort, and draft and write correspondence, reports and other items that clearly and accurately convey the information to the reader.
• Understanding of college and community organizations.
• Ability to effectively handle multiple priorities.
  
  

Complete application packages must include the following:

1. Tacoma Community College online application.
2. Resume and cover letter. Indicate in your letter how your educational background and experience align with the qualifications for this position.
3. Unofficial (copies) transcripts for all colleges and universities attended.
4. Tacoma Community College is committed to eliminating barriers and systems of oppression so that we may serve all learners AND support each other as colleagues. We strive to be an anti-racist institution and value compassion, respect, and continuous improvement. A critical component of this is the understanding that the work of establishing, cultivating, and championing Equity, Diversity, and Inclusion (EDI) belongs to all employees. Please share with us, in an attached statement (maximum two pages) ,how your experiences understanding EDI will contribute to, foster, and support this crucial work here at TCC.

This is a full-time time exempt administrative position contracted on an annual basis. The salary range for this position is $81,000-$85,000. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the year. Flexibility is required to meet the needs of the department. Schedule may include early mornings, evenings, and weekend availability. Tacoma Community College offers a comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition for the employee; and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: https://www.tacomacc.edu/about/employment/. Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse. International degrees must be evaluated by a credential evaluation service.

Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator. Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, Building 14, 253-566-5055; Kathryn Held, Section 504 Officer, Building 7, 253-566-5328. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.