Legal Executive Assistant II
 Steptoe LLP | |
 United States, New York, New York | |
| 1114 6th Avenue (Show on map) | |
 May 29, 2025 | |
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Position(s) I am Applying for
Legal Executive Assistant II Essential Functions
* Participate in business development initiatives with assigned attorneys, practice groups and other firm attorneys as requested
* Communicate (in some cases and under the direct supervision of an attorney) directly with clients to transmit information or perform special factual research requests * Perform special factual research requests, under attorney supervision, e.g., reviewing documentation and preparing a chronology of events, , researching information regarding expert witnesses, etc. * Draft and edit correspondence, legal documents, memoranda and other written materials as needed for attorney review and under attorney supervision * Organize and maintain client files such as pleadings, correspondence and memoranda; organizes and maintains attorney files * Perform document organization tasks such as numbering, sorting, filing, and copying * Coordinate with attorney(s) on a continual basis to prioritize work to ensure timely turn around and effective use of time to meet deadlines * Communicate with clients and other personnel inside and outside the firm * Arrange appointments and travel reservations and maintains attorney(s) calendar(s) * Prepare and maintain time records * Provide telephone coverage, routes calls, takes messages, and places outgoing local and long distance calls as requested * Prepare and secure proper approvals required for all accounting forms, petty cash, entertainment, trip accounts, etc. * Arrange and schedule meetings * Assist attorney(s) in preparing billing records, letters, and statements to clients * Prepare and submit timesheets, billing descriptions and other firm accounting documentation in a timely manner, as required * Interact with other firm departments and resources in order to ensure completeness and accuracy of work product and effective use of firm resources * Assist with overflow requirements or special firm projects, providing coverage for secretaries who are absent, as required * Obtain records or other information from various sources including: government agencies; libraries; legislative bodies; associations; courts, under attorney supervision * Maintain own and attorney(s)'s offices appearance and security * Open, prioritize, and distribute mail Non Essential Functions
* Complete other duties as assigned
Minimum Qualifications
* Minimum of 10 years legal secretarial experience required
* High School diploma or equivalent * Some college preferred Success Factors
* Demonstrated strong project management and/or presentation skills
* Demonstrated strong writing, editing, and research skills * Excellent attention to detail skills * Demonstrated capacity for significant timekeeping * Ability to manage multiple tasks and projects and complete them under time constraints * Ability to exercise discretion and independent judgment in carrying out responsibilities of the job * Excellent communication skills * Demonstrated excellent analytical and research skills * Demonstrated strong professional customer service skills * Working knowledge (hands-on) of Microsoft Office, Word, Lotus Notes, PowerPoint, Excel and must remain current on all Steptoe software where it impacts the responsibilities of the position * Highly organized * Team player Work Environment
* Non-smoking environment
* Must be available to work beyond regular hours * Must be able to work under tight deadlines and in stressful situations * Available to work in the office from 9:30 a.m.- 5:30 p.m. Monday through Friday | |