Position Details
Position Information
| Recruitment/Posting Title |
Unit Administrator/Specialist Seasonal |
| Posting Number |
25TM0193 |
| Department |
Undergrad Edu - Academic Svcs |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Unit Administrator/Specialist Seasonal for the Undergraduate Education Academic Services. This role focuses on supporting their academic success by helping them manage pre-college credits through discovery, evaluation, and beyond.
Among the key duties of this position are the following:
- Provides support to Associate Dean of Academic Services and the Assistant Dean of the First Year Advising Office by organizing and coordinating pre-college transcript evaluation functions.
- Coordinates the confidential location and review processes.
- Prioritizes work, prepares and implements administrative guidelines and procedures.
- Provides routine and non-routine information and explanations to students.
- May create informational materials.
- Provides supporting research, analysis, and proposal data pertaining to pre-college credit.
- Prepares, processes, and controls records, statistics, reports, and documents in support of first-year student registration.
- May also provide support in responding to student inquiries about transcript evaluation status.
- Organizes and coordinates all aspects of transcript evaluation processes, ensuring accuracy and confidentiality throughout.
- Works closely with students, this role involves providing clear and thorough explanations about credit evaluations, offering routine and non-routine information to assist students in making informed decisions, and preparing critical administrative documents such as reports and records to streamline first-year registration processes.
- Ensures that each first-year student begins their academic journey with clarity and confidence, feeling supported every step of the way.
- Collaborates with the First Year Senior Administrative Assistant and the Director for First Year Advising to evaluate and process pre-college credits, including Dual Enrollment, International Baccalaureate, A-levels, and AP scores.
- Manages communication with students regarding credit evaluations, ensuring they understand how these apply to their academic plans and assisting them in making informed registration decisions.
- Addresses challenges related to volume and process complexities to ensure a smooth workflow.
|
| Position Status |
Part Time |
| Hours Per Week |
37.5 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| FLSA |
Nonexempt |
| Position Salary |
$20-25 per hour |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
- Up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
|
| Certifications/Licenses |
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| Preferred Qualifications |
- Proficiency of use with Rutgers Student Records Database.
|
| Required Knowledge, Skills, and Abilities |
- Proficiency with Microsoft Suite.
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| Equipment Utilized |
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| Physical Demands and Work Environment |
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| Special Conditions |
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Posting Details
| Posting Open Date |
05/16/2025 |
| Posting Close Date |
06/04/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
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| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Livingston (RU-New Brunswick) |
| City |
Piscataway |
| State |
NJ |
| Location Details |
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Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
May 16, 2025