Operations Coordinator- F&B Admin

La Costa Resort and Spa

Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is honored as the #1 Wellness Spa by Spa magazine. Omni La Costa's acclaimed restaurants present an updated take on locally inspired cuisine and culinary delights. Steps from your door, world-class accommodations, championship golf and tennis, eight pools and more anxiously wait to welcome your arrival.

Omni La Costa associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, Omni La Costa may be your perfect match.

This position is responsible for assisting the Food and Beverage department in administrative duties relevant to the daily operations

To keep current, all files, reader files, status changes, personnel requisitions and employee posters, vacation, leave (eg. Medical Leave) open positions, termination paperwork, purchase order checkbook and gratuity posting
• Maintain and confirm accuracy of BEO book. Ensure it is organized before attending the meeting. Pick up the BEO distributions daily as needed
• Add changes and guarantees to event orders accurately based on email, change log, ect. and make any necessary adjustments to staffing. Ensure all information is transferred accurately. Transpose Pre-Con notes
• To keep all reports, memos and all correspondence required of the Food and Beverage department, current and up to date. Distribute and log assignments, departmental and employee files. File daily BEOs, audit checks and resumes
• Maintain office supply inventory
• Create forms, templates and documents. Data entry
• Input Schedules for Restaurants, Banquets, Culinary and Stewarding as provided by department leadership
• Create payroll reports, adjustments and maintain sign in/sign out forms; assist in closing of payroll ensuring accuracy and compliance
• Balance Tips for Restaurants and Outlets
• Creating food, beverage, wine, directional and door signage, table numbers, menus and tents and any other client requests
• Coordinate communication with other departments; ensure Special requests and VIP needs are communicated. Follow up
• Check off the office logbook and making sure all tasks for the day are done
• Create food, beverage, wine, directional signage and table numbers as requested
• Maintain restaurant menus ensuring files are accurate, up to date and presentable

• Must possess excellent communication and organizational skills with ability to multitask and prioritize
• Must be proficient in Microsoft Excel, Word and Outlook with an ability to quickly learn new systems and programs
• Ability to type a minimum of 50 WPM with accuracy required
• High school diploma or GED required
• 1 year basic administrative background and experience preferred
• Must be a self-starter and possess a positive, team-oriented attitude

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Pay Rate: $25.50/hour

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email

to applicationassistance@omnihotels.com.