Engineering Procurement Specialist

Job Title: : Engineering Procurement Specialist

Organization Name: : InvaGen Pharmaceuticals, Inc., a Cipla subsidiary

Location: 550 South Research Place, Central Islip, New York 11722

Salary Range: $62,400.00 to $72,500.00 annual base.

Benefits

In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance a" medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) a" vacation/sick/flex time, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, pet insurance, and other benefits.

Work Hours/Shift/ Remote

8:30 AM to 5:30 PM, General Shift

Onsite, no remote work. Some extended hours and/or weekends required as needed.

The Engineering Procurement Specialist will report to the Head of EHS, Facilities, and Engineering Projects or another designated manager within the department. The individual performing this role will be responsible for managing the procurement of materials, equipment, and services for engineering and maintenance operations. This role ensures the timely acquisition of high-quality supplies at competitive prices while maintaining compliance with company policies and industry regulations.

This role will also work closely with other departments such as Packaging, Production Manufacturing, Warehouse, Administration and Site Services, and Environmental, Health, and Safety (EHS) to meet their procurement needs as well as handle and ensure training on relevant systems and processes such as SAP, the Cimmra Portal, goods receipts notice (GRN), purchase orders, purchase requisitions, capital expenditures, operational expenditures, and other related procurement activities to include but not limited to monitoring the vendor payments, development and execution of functional processes, policies, and procedures.

Responsibilities/ Accountabilities

Procurement Management

• Identify and source appropriate vendors for required materials, equipment, and services.
• Prepare and process purchase orders, ensuring accuracy and compliance with company policies.

Spares Management:

• Ensuring the Spares are available on time for PPM and Breakdown maintenance.
• Identifying the production critical and Safety Critical spares and keeping them stock on based on criticality assessment
• Storing of spares in warehouse in alignment with the 5S process.

Inventory Control

• Monitor inventory levels of maintenance and engineering supplies to prevent shortages and overstock situations.
• Coordinate with the warehouse team to ensure proper storage and timely distribution of procured items.

Vendor Management:

• Maintain strong relationships with existing suppliers and evaluate new potential vendors.
• Conduct regular performance reviews of suppliers and address any issues related to quality, delivery, or pricing.

Budget and Cost Management

• Assist in the preparation of the procurement budget and ensure adherence to budgetary constraints.
• Identify cost-saving opportunities and implement initiatives to reduce procurement expenses.

Documentation and Reporting

• Maintain accurate and up-to-date records of all procurement activities, including purchase orders, contracts, and delivery/ service receipts.
• Prepare regular reports on procurement metrics, supplier performance, and inventory status.

Compliance and Quality Assurance

• Ensure all procurement activities comply with company policies, industry regulations, and quality standards.
• Work closely with the Quality Assurance team to resolve any issues related to the quality of procured items.

Cross-Functional Collaboration and Training

• Collaborate with the maintenance and engineering teams to understand their material and equipment needs.
• Work with the Packaging, Manufacturing/Production, Administration and Site Services, and Environmental, Health, and Safety (EHS) to coordinate their procurement requirements.
• Coordinate with other departments, such as finance and legal, to ensure smooth procurement processes.
• Manage the development, implementation, and continuous improvement of [non-GMP] site-related services and business operations.

• Partner with internal/external Security subject matter experts to assist with security and risk assessments of all facilities, including security technology systems, and ensure compliance with applicable state and federal laws and regulations.
• Collaborate with leadership to administer improvements in contracted services and cost management to include budget controls and cost reduction.
• Maintain positive, working relationships with vendors and alternative vendor sources.
• Advise senior management on pertinent issues where improvement is needed.
• Conduct meetings, deliver presentations, and prepare reports on service-related matters to include performance, violations of regulations, policies, and procedures.
• In partnership with Facilities Management and Security work to implement and oversee access control system, key management system and processes to maintain appropriate checks and balances.
• Maintain oversight and controls of supplies, consumables, and other site services items.
• Manage the scheduling, oversight, and deployment of all Site Services related contractors including the office cleaning staff, property management-related services, security guards, etc.
• Develop and support processes with Security for administration and issuance of site-related physical access controls and the administration of all employee access ID badges.
• Solicit and organize vendor bids, process purchase order requests, and submit and track vendor invoices for payment using internal systems.
• When necessary, partner with the Site HR team and Security to complete internal HR and security-related investigations.
• Support the Head of Administration & Site Services with the drafting, implementation and enforcement of policies, procedures, standards, and protocols to deliver effective and efficient services to the business.

Education Qualifications

• Must have a high school diploma/GED or foreign equivalent from an accredited institution.
• Minimum of a bacheloras degree (or foreign equivalent) in Business Administration, Supply Chain Management, Pharmaceutical Sciences, or other relevant field of study from an accredited institution is preferred.

Experience

• A minimum of three (3) years of current experience handling supply chain/procurement, facilities, vendor services.
• Experience managing across departments/functions and sites to deliver services.
• Experience working with multiple vendors to deliver site services and ensure no service disruptions, breaches, or impacts to operations.
• Experience using SAP business/financial information system.
• Solid program/project management experience.
• Experience drafting and negotiating contract terms and conditions for service agreements.
• Experience managing and interfacing with outsourced and vendor services as well as supervising contractor personnel.
• Current knowledge of facilities and personnel security protocols and procedures.
• Experience working in manufacturing settings and shifts. GMP Pharmaceutical manufacturing experience highly preferred.
• Experience addressing business continuity matters.
• Must have knowledge of relevant laws and regulations related to areas such as security, current Good Manufacturing Practices (cGMP) in the pharmaceutical industry.
• Familiarity with burglar and fire alarm systems maintenance and operations is preferred.
• Experience managing large functional budget (USD millions) and staying within budget constraints and cost optimization priorities preferred.

Skills/ Competencies

• A high ethical and integrity standard and must be able to maintain confidentiality of proprietary and other business information.
• High Level of technical aptitude and proficiency in systems such as SAP and Concur.
• Proficient user of Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, Explorer, and other business systems.
• Knowledge of purchase orders, requisitions, capital expenses, and operating expenses.
• Budget management, contracts management and negotiations skills.
• Excellent communications skills in English a" business writing, technical writing, verbal, presentations, interpersonal, and organizational, internally and externally at all levels.
• Excellent analytical and problem-solving skills. Must be able to demonstrate competent judgement, decision-making, and analytical thinking skills.
• Results and resolution-oriented
• Must be able to train others on applicable policies and procedures.
• Must be a systems thinker, customer service-oriented, and collaborative.

Physical and Other Job Requirements

• Able to lift 15 pounds with or without assistance.
• Able to frequently stand, bend, walk, sit, climb, balance, stoop or crouch, kneel, reach, push, pull, grasp, feel, talk, write, type, listen and hear.
• Must be able to work some weekends and extended hours based on as needed and required.
• Must be willing to work any shift or site as required.
• Must be able to travel domestically and internationally as needed (typically less than 20% but frequency may vary based on business needs).
• Must be able to wear personal protective equipment (PPE) such as hard hat, hair net, safety shoes, glasses, lab coat, and other required gear.