Operations Assistant

M-F
8-5

Hanover, NH 03755
723 Remsen Building

Manage the Molecular and Systems Biology Graduate Program, complete shared financial activities, and work efficiently with team members to support the department's academic and research goals.

* Excellent verbal and written communication and interpersonal skills.
* Ability to work effectively, independently, and as a member of a team.
* Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
* Flexibility and openness to change.
* Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
* Attention to detail and accuracy.
* Ability to maintain and foster confidentiality.
* Proficiency in database management, spreadsheets, and other computer software.
* Willingness and ability to learn additional computer applications.
* Familiarity with College accounting systems and procedures preferred.
* Commitment to diversity and to serving the needs of a diverse population.

* Financial transaction processing experience.
* Three years of financial or general office experience.
* Associate's degree with a major in accounting, business administration, or the equivalent work experience.
* Familiarity with College accounting systems and procedures preferred.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Academic Coordination
* Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.
* Manages the department's graduate level courses including: scheduling and registering courses, and management in online platforms.
* Support teaching faculty in reserving appropriate rooms, ordering textbooks, preparing exams, recording grades, and provides statistics to the course directors.
* Monitors security of and students' access to graded exams.
* Makes arrangements for approved disability-related accommodations for students.
* Interacts with and responds by phone, email and in person to questions from teaching faculty and students.
* Creates and maintains all files and tracks progress of students in graduate program.
* Coordinates and supports students through graduation processes

Planning and Coordination
* Manages, plans, and coordinates the departmental calendar.
* Coordinates and schedules a variety of activities including a departmental seminar series.
* Coordinates with other offices and departments to arrange co-sponsorship of events.
* Plans, coordinates, and oversees projects related to department programs.
* Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Financial Administration
* Assist Operations Director and Research Administrators with financial administration duties which may include:
* Processing reimbursements, interdepartmental invoices, and deposits for faculty, staff, and students.
*Processing student payroll

Customer Service/Troubleshooting
* Delivers exceptional customer service, ensures responsiveness and accuracy.
* Participates in customer specific training for department personnel in financial transactions.
* Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
* Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
* Interprets, applies and explains office, department, and College policies and procedures.
* Communicates respectfully with a diverse community.

General Office Support
* In collaboration with departmental colleagues, duties may include:
* Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.
* Maintains office files and department databases, following records retention procedures.
* Assist with maintenance of departmental and program websites.
* Maintains office equipment and orders office supplies.
* Coordinates with Geisel Facilities office on office moves and other facility related issues.
* Supports the office's mission to foster inclusiveness and diversity.
Performs other duties as assigned.