Strategic Projects Manager and Executive Assistant

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

May 01, 2025

Position Information

Posting date	05/01/2025
Closing date
Open Until Filled	Yes
Position Number	1129313
Position Title	Strategic Projects Manager and Executive Assistant
Hiring Range Minimum	$72,500
Hiring Range Maximum	$90,600
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	This position serves as a key contributor to the Deans' Office, providing high-level administrative and executive support to the Dean and the Dean's Leadership Team and strategic project management and execution expertise. Leads the coordination and execution of key institutional initiatives and special projects originating from the Deans' Office, ensuring alignment with strategic goals and operational priorities.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	At least 7 years of experience in administrative support, project management, or a related field, with a proven track record of supporting senior leaders and providing executive-level administrative and strategic support to senior leadership or C-suite executive teams. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong written and verbal communication skills; experience drafting organizational communications and professional correspondence for others. Demonstrated ability to anticipate needs, take initiative, and navigate ambiguity in a dynamic environment. Knowledge of business operations gained through a bachelor's degree in management or a related field of study, or a combination of a liberal arts education and relevant work experience. Experience managing cross-functional projects and managing competing priorities with diplomacy and efficiency. Knowledge of executive office operating standards and processes, Microsoft Office software, video conferencing technology and software, and project management tools. Ability to handle sensitive and confidential information with discretion and professionalism. Strategic thinking and problem-solving skills. Ability to work independently and collaboratively in a fast-paced environment. Strong interpersonal skills, with the ability to build relationships across diverse stakeholder groups. Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.
Preferred Qualifications	Experience in higher education or a similar complex organizational environment. Familiarity with Dartmouth's policies, systems, and procedures. Knowledge of project management methodologies and tools.
Department Contact for Recruitment Inquiries	Lorin Parker, Executive Director, Talent Management
Department Contact Phone Number	603.646.2904
Department Contact for Cover Letter and Title	Lorin Parker, Executive Director, Talent Management
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/78626

Key Accountabilities

Description

1. Executive Support

Provide professional and discreet administrative and executive support to the Dean and Associate Deans.
Manages the Dean's complex and dynamic calendar, balancing competing priorities and ensuring timely preparation for meetings, events, and travel. Manages itineraries for the Dean, serves as the principal point of contact for internal and external contacts for scheduling requests and applies awareness of current Deans' Office initiatives and priorities, internal and external relationships, communications and service standards, and personal preferences.
Prepares materials for meetings, presentations, events, and other appointments for Dean and Associate Deans.
Screen and prioritize communications, serving as a first point of contact for internal and external stakeholders.
Draft and manage correspondence on behalf of the Dean, ensuring timely and professional communication.
Coordinate travel arrangements, including creating itineraries and managing reimbursements and expense reports in compliance with Dartmouth policies.
Prepares an annual calendar for the Deans' Office.
Provide executive administrative support for a wide variety of meetings, including the Deans' leadership team meetings, faculty meetings, and other meetings involving Deans' Office executives; prepares agendas, acquires and organizes pre-meeting materials, records minutes, reserves space, and tracks action items.
Oversee and optimize the scheduling processes for the Deans' Office, including coordinating meetings with faculty, staff, and external partners.
Maintains records, coordinates logistics for events, and supports other team members as needed.

Percentage Of Time

Description

2. Project Management and Execution

Collaborate with the Dean and other senior leaders to plan, execute, and track strategic initiatives and special projects. Monitor project progress and maintain regular reporting structures to keep leadership informed of timelines, milestones, and roadblocks.
Develop timelines, deliverables, and metrics for key projects, ensuring alignment with institutional priorities.
Research, analyze, and summarize data or materials to inform decision-making and initiatives.
Prepare presentations and reports on behalf of the Deans' office, gathering relevant data, summarizing key insights, and effectively communicating complex information in a clear and palatable manner.
Partner with internal and external stakeholders to ensure smooth execution of events, programs, and initiatives led by the Deans' Office.
Proactively identify and resolve potential challenges or risks in project execution.
Collaborates with Tuck and Dartmouth leadership, faculty, and professional staff colleagues to conceptualize, develop, manage, and complete shared projects and assignments.

Percentage Of Time

Description

3. Accreditation and Standards Compliance Management

In partnership with the Sr. Associate Dean for Teaching and Learning and working with Tuck faculty and Tuck's Director of Institutional Research, ensures compliance with Tuck's ongoing standards and process reviews for Assurance of Learning. Ensures the completion of Tuck's assessment of students and curriculum objectives, assists with faculty surveys, compiles data and formats reports, and tracks faculty compliance with deadlines.
Provides executive support and management for Tuck's 6-year reaccreditation processes with AACSB, including liaising with AACSB, application submission, and visit coordination

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.