Executive Assistant

Number of Job Openings Available:

Date Posted:

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Job Summary:

Key Position Details:

Allina Health Cancer Institute is looking for an Executive Assistant to support two executives leading our growing specialty services:

• SVP President of Allina Health Cancer Institute and Chief Academic and Research Officer
• Vice President Operations (Oncology)

You can expect to work:

• Full-Time, 1.0 FTE, Non-Exempt
• Days (no weekends)
• Primarily onsite on the Abbott Northwestern Hospital Campus:

http://maps.google.com/maps?iwloc=A&hl=en&q=Allina+Health+Cancer+Institute+%e2%80%93+Minneapolis,913+East+26th+St%2c+Piper+Building%2c+4th+floor%2c+Minneapolis%2c+MN+55407

Skills that stand out (i.e. preferred qualifications):

• Project management
• Exceptional organizational skills
• Ability to juggle and prioritize multiple tasks at a time
• Experience coordinating local and national travel
• Experience coordinating large groups events
• Expert level experience managing outlook and provider schedules i.e. complex schedule management

Meet one of our leaders and our focus on a culture of collaboration and excellence

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Learn more about the expert, compassionate cancer care: Allina Health Cancer Institute

Job Description:

• Provide administrative support at the executive level.
  • Relieve executive of administrative detail.
  • Manage executive(s) schedule / calendar.
  • Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations.
  • Communicate in person or via email with Board and/or committee members on behalf of the executive.
  • Assure an efficiently operated, customer-focused administration department.
  • May attend meetings and take minutes.
  • May complete and process site license and survey applications.
  • May maintain administrative or site policies and policy database.
• Provide clerical support at the executive level.
  • Arrange and coordinate travel arrangements.
  • Compose correspondence.
  • Prepare reports.
  • Conduct special projects utilizing a variety of software programs or packages.
  • Manage and prioritize executive and department mail.
  • Monitor and manage department supplies and equipment.
  • May manage invoices and expense reports.
  • May provide support for contracts work including record management.
• May be responsible for assigned projects including work direction to others and coordination of project timelines.
• May work with patients/families that call or arrive to see the executive.
  • Act as intermediary or liaison for executive.
  • May assist to assure that questions / concerns are seen through to resolution.
  • May route questions/concerns to others.
• Other duties as assigned.

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years of experience in administrative or executive support and computer proficiency

• High school diploma or GED
• Associate's or Vocational degree

• Light Work:
• Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently

Pay Range

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.

Benefits include:

• Medical/Dental

• PTO/Time Away

• Retirement Savings Plans

• Life Insurance

• Short-term/Long-term Disability

• Paid Caregiver Leave

• Voluntary Benefits (vision, legal, critical illness)

• Tuition Reimbursement or Continuing Medical Education as applicable

• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.