Administrative Assistant

The Administrative Assistant position reports directly to the Branch Manager. This role performs routine clerical, invoicing, and administrative duties in an office environment. Light accounting and record-keeping responsibilities are also required.

Job Responsibilities:

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  Scan and upload completed service job files.

  
  
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  Operate standard office equipment.

  
  
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  Assist with invoicing and collections.

  
  
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  Perform general data entry for accounting purposes.

  
  
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  Check and verify job files, timesheets, and service tickets for accuracy.

  
  
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  Communicate effectively via phone and email with the accounting department, Deshazo customers, and executives.

  
  
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  Assist the Branch Manager, Salespeople, and Technicians with administrative tasks as needed.

  
  

Desired Skills and Competencies:

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  High level of accuracy and attention to detail.

  
  
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  Professional and pleasant communication with team members and the public.

  
  
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  Ability to manage multiple deadlines.

  
  
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  Proficient in Outlook, Excel, and Word; able to quickly learn internal accounting systems.

  
  
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  Strong problem-solving skills.

  
  

Work Environment:

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  This position operates in a professional office setting.

  
  
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  Regular use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

  
  

Physical Demands:

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  While performing the duties of this job, the employee is regularly required to talk and hear.

  
  
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  Frequent standing, walking, use of hands and fingers, and reaching with arms are required.

  
  
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  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.