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Division Program Manager - CSW
Position Summary:
The Divisional Program Manager will provide direct oversight and key leadership to the Colonna's Shipyard West (CSW) business division and is responsible for the estimating and proposal strategy, proper administration, planning, scheduling, budget, and successful execution of division's projects. This position will lead a subordinate team of professionals and skilled trades to successfully execute commercial and government ship repair projects, and will support identifying and securing growth work and building new customer relationships. Position will assist senior management in the development and execution of short and long-range planning, policies, programs, and divisional objectives.
The position is located onsite in Chula Vista, CA and may require hours beyond a standard work week to support business operations, as needed. Position may require limited travel. Essential Duties and Responsibilities:
- Oversee all Operational Management, Project Management, Estimating/Proposals and Contractual Compliance for division's efforts while coordinating with craft, production, QA, Safety and other support teams to ensure planning requirements are established and met.
- Coordinate, collaborate and ensure that QA and Safety personnel assigned to CSW are fully engaged in management of the required activities. Participation and support in preparation for required audits
- Manage development of and adherence to project schedules, with support of resource teams, to include evaluation of required resources (labor, subcontractors, materials, and rental equipment), "make/buy" decisions, and deconflict as needed.
- Recognize potential problems early, develop risk mitigation plans, recommend solutions, and implement corrections. Document with formal correspondence.
- Direct project planning and execution, submittal of required documentation and reports, and track/update on production progress and project profitability to senior management as required.
- Oversee planning, tracking, estimating, compiling, submitting, and negotiating all change work to contracts.
- Perform job cost projections / monitor cost, schedule and quality of the project(s) and immediately report any issues that would affect overall performance. Will require going onto the ship or vessel to perform ship checks and verification of data.
- Provide weekly EAC reporting on each project.
- Provide required updates on subcontractor invoices, accruals, and progress as needed.
- Compare progress to cost and schedule, identify problem areas and recommend corrective action.
- Work with Project Managers/Superintendents and QA to confirm all T&I requirements have been met along with all required reports submitted.
- Confer with supervisory personnel, owners, contractors, and design professionals to discuss and resolve matters such as work procedures, contract compliance, complaints, and problems.
- Coordinate preparation of proposals, plans, specifications, and financial conditions of contracts.
- Examine estimates of material, equipment, and production costs, performance requirements, and delivery schedules to ensure completeness and accuracy.
- Frequent communication with customers expected, to include identification of program requirements, clarity, status updates and obtain customer feedback.
- Collaborate with Contracts and represent the organization in disputes and issues with customers, to include REAs and claims.
- Collaborate with Accounting, Production and Estimating to develop metrics and reports.
- Interpret contract requirements and explain plans and contract terms to administrative staff, workers, and clients and rack, monitor, log all contract modifications.
- Negotiate billing, submit invoices, and monitor payments.
- Provide all required flow down clauses to subcontractors and purchasing.
- If contracts are SCA, notify necessary organization departments and ensure efficient management of staffing.
- Promote Safe Operations culture participation at the deck plate level.
- Set a personal example by always wearing Personal Protective Equipment (PPE) per company guidelines with no exceptions and correcting/documenting others who are not in compliance.
- Ensure that all Company Safe Operations initiatives and procedures are executed to include the safe planning of work, safety briefings, near-miss documentation and discussions, and housekeeping practices.
- Engage employees to be vigilant and vocal when it comes to safety issues, concerns, and suggestions.
- Other duties may be assigned as workload dictates.
Minimum Qualifications:
- Must have a Bachelor's Degree Engineering, Business or related field, and at least 8 years of Navy or Ship Modernization and leadership/project management experience. (Additional 4 Years of relevant experience may be considered in lieu of a degree or Ship Repair experience.)
- Must have proven ability to drive improved cost, schedule, quality and safety performance and continuous improvements through effective project management and leveraging experience with program/project management tools, processes, and procedures.
- Must possess a very good general understanding of business financials including the ability to read and understand financial data such as period income statements, return on investment analysis, net-present value analysis.
- Must have effective communication skills, both written and verbal, with effective negotiation, problem solving, and decision-making skills and demonstrating effective leadership qualities.
- Must be organized, with the ability to drive improved cost and schedule performance, while directing multiple, overlapping projects to completion.
- Must have proven ability to manage Risks and Opportunities.
Preferred Qualifications:
- General understanding of FAR, DFAR, and UCC requirements with experience in supporting standard contract lifecycle, understanding of contractual terms and conditions, and familiarity with insurance requirements.
- Experience supporting or writing, defending, and negotiating REAs, claims, and disputes is highly preferred.
Travel Requirements:
- Occasional Travel; 15% or less.
Security Requirements:
- Must be able to access Government facilities and be DBIDS eligible.
- Position requires US Citizenship.
Physical Requirements:
- Must be able to lift, carry and transport heavy equipment and boxes. The exact weight requirements will be determined by the specific job, but no less than 20 lbs.
- Must be physically agile to perform tasks in naval ships. Able to work on and climb ladders, work in extreme temperature environments, aboard ships, in shipyards, under industrial conditions and in confined spaces, including enter and moving through manholes.
- Able to perform other duties as required which may involve high heat, humidity, noise and dirty conditions, working aloft or over the sides of vessels.
- Frequent exposure to noise due to machinery and equipment.
- While performing the duties of this job, you may frequently be required to stand, walk & sit; use hands or fingers; handle or feel; talk and hear. Occasionally required to reach with hands and arms, climb and balance, stoop, squat, kneel, twist and crawl.
- Work in extreme temperatures and conditions. At times you will work in areas that have less adequate ventilation
- Frequent use of respirator.
- Protective clothing or equipment and face shields or goggles shall be worn when welding, cutting, or working with molten metal.
Respect, Pride, Truth, Family - These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.
Colonna's Shipyard Inc., and its divisions, are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
Additionally, Colonna's Shipyard provides a variety of benefits to support your best health, wellness, and future, to include medical/dental/vision options, company paid disability insurances, 401k with match, legal services, as well as company paid holidays and paid time off (PTO).
Salary Range: $120,000 - $150,000
Determination of base salary considers various factors, including but not limited to: scope of responsibility, candidate's relative and specific experience, education level, key skills, as well as other business considerations. The company also provides a variety of benefits to support employees' best health and wellness. Additionally, the company offers a 401k retirement program with match, paid holidays, and competitive paid time off (PTO).
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Colonna's Shipyard
paid time off, paid holidays, 401(k)
Apr 25, 2025