Program Associate, Faculty Support

• Coordinate with Program Directors on all aspects of administrative support and event planning.
• Maintains and updates information on programs/committees; prepares written documentation and correspondence for the office
• Prepare and/or assists with the preparation of reports; may perform information gathering and analysis, as directed.
• Arrange for facilities, catering, and event set up and secure travel and financial reimbursements.
• Assist with marketing, communication, and managing social media with the Program Directors.
• Post information to the Master Calendar; the GW Law App; and other information portals.
• Assist the Appointment Committee with the recruitment process for full-time faculties positions this includes but is not limited to creating and submitting the postings on GW's job board, posting if required to other external job boards, organizing applicant info in an extensive online database, monitoring applicants, scheduling interviews in a timely manner, and provide all supporting applicant's documents to the interview panel.
• Coordinate arrangements for the AALS Conference for the Appointments Committee members.
• Edit and distribute program marketing materials and brochures.
• Assist with creating and developing program and event invitations, and tracking guests' attendance.
• Oversee the pre-event and post-event coordination and set-up (e.g., confirming speakers, room reservations, catering, contracts, financial reimbursements, etc.). Organize and distribute event materials including brochures, folders, name tags, giveaways, and other materials for guests.
• Fax, compose documents, file, FedEx/UPS/USPS shipments, scheduling meetings, handling calendars, make reservations, editing/proofreading, merging data sets, process reimbursement requests, copy, order, organize, course materials, and assist with event coordination.
• Manage the distribution and collection process of take-home examinations from students, in addition to combining student data related to exams.
• Works on other special projects and/or events that are central to the operations.

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Proficient in utilizing Microsoft Office, Adobe Acrobat, and similar operating systems.
• Proficient in social media.
• Attentive to details.
• Ability to be agile, skilled in prioritizing multiple assignments, and the ability to apply project management skills in order to meet deadlines.
• Ability to coordinate and organize conferences, symposia, meetings, and other special events.
• Ability to interact with faculty, students, and staff in a team environment.
• Ability to communicate both orally and in writing to a diverse audience.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.