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Administrative Associate

Wiss, Janney, Elstner Associates, Inc.
401(k)
United States, Pennsylvania, Philadelphia
Apr 23, 2025

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world and construction industry. Since 1956, our applied experience from more than 175,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

WJE's Philadelphia office is made up of a dynamic team of technical professionals that thrive in a fun, yet professional setting. We're a close-knit group, with administrative and technical minds working in harmony to deliver exceptional client experience and technically excellent deliverables.

Administrative staff at WJE are encouraged to take on responsibility, seek challenges, and find efficiencies and innovation in the tasks of the position. A successful person in this role will demonstrate strong organizational skills with exceptional attention to detail and a strong ability to adapt to changing priorities and project demands from multiple staff, all while maintaining superior interpersonal skills.

Responsibilities:

  • Performs general office functions, such as processing correspondence and packages (including special delivery services via FedEx); managing office supplies and equipment; conference room scheduling and setup/cleanup, coordinating with vendors, scanning, copying, printing, and filing documents, etc.

  • Answers incoming calls and directs client inquiries appropriately

  • Provides assistance in resolving minor IT issues and helps with setting up of new employee/intern computers and workstations

  • Coordinates internal staff meetings, webinars, lunch presentations, conference calls, and office outings/activities

  • Employs word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing reports, presentations, and other project documents in accordance with the firm's format and writing standards (e.g. technical reports of varying length, specifications, and professional publications)

  • Supports professional staff utilizing Microsoft Office Suite, PDF and photo editing software (ACDSee), and Deltek Vision

  • Provides support on a variety of marketing initiatives as needed (e.g. project profiles, personnel resumes, posters, and other graphic needs)

  • Maintains office library

  • Conducts internet research as needed

Requirements:

  • Two years of previous administrative work experience or prior internships preferred.

  • Experience and proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint required (graphic experience a plus)

  • Strong organizational skills with exceptional attention to detail

  • Excellent writing skills with an emphasis on editing and proofreading

  • Ability to multi-task and adapt to changing priorities and project deadlines

  • Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment

  • Proactive problem-solving skills and willingness to take on various responsibilities

  • High capacity for learning, retaining new information, and independently executing processes

  • Curiosity and a passion for learning and a willingness to creatively solve problems

  • Able to take directions from both the Unit Manager and Administrative Branch Coordinator

Culture, Compensation, and Benefits:

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry's most accomplished experts. People with outstanding Character, unwaveringCommitment to our core and culture, strongExpertise, and genuineEnthusiasm for their work.

Learn more about the Extraordinary People we hire at WJE at www.wje.com/careers.

WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee's annual earnings. Additionally, employees may be eligible to receive overtime, variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate's qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range:

$21.15 - $31.73

This non-exempt position is eligible for additional overtime pay. Additionally, employees in this position receive an annual discretionary bonus based on personal and company performance. WJE's industry-leading, total rewards package enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans for employees and their families, generous 401(k) matching, time off to care for yourself and others, and investments in employees' professional development, to name a few. More information on WJE's total rewards package can be found atwww.wje.com/careers/employment-benefits.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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