Senior Grant Administrator
 Massachusetts General Hospital | |
 United States, Massachusetts, Somerville | |
| 399 Revolution Drive (Show on map) | |
 Apr 21, 2025 | |
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The Neurological Clinical Research Institute (NCRI) at Massachusetts General Hospital (MGH) is a premier Academic Clinical Research Organization (ACRO) dedicated to managing and conducting clinical trials in neurological disorders. NCRI's multidisciplinary team includes physician-researchers, research nurses, clinical research coordinators, grant managers, financial analysts, project managers, data managers, SAS programmers, systems analysts, and administrative assistants-all committed to the successful planning and execution of clinical trials.
Reporting to the Director of Contracts and Finance, the Senior Grant Administrator (GA) is responsible for the full lifecycle management of a portfolio of clinical research grants. This includes both pre-award and post-award activities. The Senior GA will collaborate closely with Principal Investigators (PIs) and cross-functional teams to oversee all financial and administrative aspects of clinical research projects. Responsibilities include developing grant budgets and proposals, forecasting, monitoring fund activity, allocating expenses, resolving accounting discrepancies, and serving as a liaison with federal and non-federal sponsors, vendors, internal departments, and subcontracting institutions. The Senior GA serves as a key point of contact, ensuring effective coordination and communication between internal stakeholders and external partners. The ideal candidate will demonstrate strong communication and analytical skills and act as a trusted advisor to PIs and project teams, ensuring compliant and efficient grant administration throughout the project lifecycle. PRINCIPAL DUTIES AND RESPONSIBILITIES: Manages all financial and administrative aspects of a $10 M research portfolio of multicenter clinical trials and research projects - Responsible for the oversight of post-award research administrative activities, including preparing budget forecasting, conducting ongoing monitoring of fund statements, and resolving accounting problems and errors, including personnel and non-personnel expenses. - Coordinates and manages grant submissions and approvals, including development of grant budgets and supporting the preparation and development of supplementary materials (budget justifications and quality/compliance reviews for biosketches and subaward documentation) - Proactively interprets and articulates institutional and sponsor research regulations to ensure compliance. - Acts as a central point of contact and liaison on the timely startup and execution of subcontracts and vendors based on the study startup timeline and milestone objectives - Responsible for the closeout of all projects in conjunction with Research Finance. - Advise regarding the allowability of costs to be charged to the fund to avoid future cost disallowances. Review appropriateness of transactions and budget reallocations against funding source guidelines. - Work with Research Finance to resolve complex accounting issues. - Function as resource person in clarification of policies and work with Principal Investigators to achieve compliance. - Maintain ongoing forecast of funds available throughout grant period; optimize budgeting for Principal Investigators by coordinating funding available from all grant sources. - Reconciles monthly fund statements; coordinates with Research Finance, Payroll, and other departments as needed for resolution of errors or identification of charges; provides Principal Investigators with monthly status reports of research funds; approves all PI reimbursements to research funds; assigns expenditures to funds as necessary; ensures appropriate reporting to funding agencies, organizations, donors, etc. - Review grants and funds monthly with principal investigators; resolve accounting and reporting issues as necessary;prepare budget-versus-actual status reports for use by Principal Investigators and functional directors and facilitates implementation of grant awards by obtaining fund numbers, activating salary assignments to grants, and other associated tasks. - Prepares 'Time and Effort' reports for all sponsored activities to ensure accuracy and consistency in order to comply with governmental and sponsor guidelines. - Apprise investigators regarding submission dates and changes in the application, submission, and funding guidelines of the institution and of various funding agencies. - Attends hospital committee meetings, including monthly Research Administrators Discussion Group (RADG) - Develop collaborative working relationships with ancillary services such as Research Management/Finance, Corporate Sponsored Research and Licensing, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc. Other Responsibilities - Performs/coordinates special projects for Principal Investigators as may arise from time-to-time. QUALIFICATIONS:
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
FISCAL RESPONSIBILITIES Responsible for the interpretation and articulation of institutional and sponsor policies and procedures to ensure compliance. Responsible for proactively keeping departments apprised of changes in policies and regulations of federal and non-federal grantor agencies Physical Requirements
The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. | |