UTS -Temporary Program Specialist at NC State

North Carolina State University

$20.00 - $24.00/hourly

United States, North Carolina, Raleigh

Apr 17, 2025

Position Information

Posting Number	PG195081TM
Position Number	48SM69
Position Type	Temporary
Essential Job Duties	The department is seeking a detail-oriented and collaborative professional to manage outreach program logistics, provide financial and administrative support, and execute strategic communication efforts to enhance visibility and engagement for the department. The selected candidate will assist with the following: Program Logistics and Scheduling Plan, coordinate, and administer the logistical aspects of outreach program recruitment and delivery, including scheduling, application/ registration, material preparation, and venue management. Order and maintain an inventory of supplies for the department Maintain program calendars and assist with event coordination. Financial and Administrative Support Assist in developing grant budgets, tracking expenses, and financial documentation. Process invoices, reimbursements, and purchase orders per institutional policies. Maintain accurate financial records and follow up on outstanding invoices. Work closely with the Business Office to ensure seamless processes Communication Collaborate with the Strategic Marketing and Planning Manager to develop and implement marketing and communication strategies that promote awareness and engagement. Create, manage, and distribute marketing content across platforms, including websites, event apps, signage, newsletters, social media, and other promotional materials. Coordinate communication channels, including phone call routing and email responses, in collaboration with administration. Foster and maintain partnerships with campus, industry, and community organizations to support the department initiatives.
Is Time Limited	Yes
If Yes, Appointment Length	3-4 months

Department Information

Job City & State	Raleigh, NC
Department

System Information

Classification Title	Temporary-Clerical
Working Title	UTS -Temporary Program Specialist at NC State

Requirements and Preferences

Work Schedule	Monday - Friday between 8am-5 pm up to 20 hours
Other Work/Responsibilities	Provide general administrative support to the Director and program staff. Maintain and organize program documentation and files. Collect and analyze data related to outreach participation, student engagement, and post-graduation outcomes to assess the effectiveness of programs and inform improvements. Contribute to the overall success of the department by serving on relevant university, college, and department committees, and performing other duties as assigned by the supervisor.
Minimum Experience/Education	Associate's or Bachelor's degree preferred, or equivalent experience in administration or program coordination.
Department Required Skills	Proficiency in Microsoft Office Suite, Google Workspace, and budgeting software Commitment to working in a collaborative environment Ability to exercise good judgment, discretion, and integrity Excellent interpersonal and communication skills, with the ability to engage effectively with students, faculty, and industry professionals Strong organizational and program management skills Ability to work quickly with acute attention to detail when under pressure to meet deadlines A highly motivated self-starter able to work independently as well as in a team environment Experience in program coordination or event planning within a higher education setting Ability to work independently and collaboratively in a dynamic environment. Familiarity with the engineering disciplines
Preferred Years Experience, Skills, Training, Education	Strong organizational and time management skills with attention to detail. Experience with social media management and basic graphic design is a plus. Familiarity with WordPress and PeopleSoft Strong written and verbal communication skills. Experience in education, outreach, or nonprofit settings is a plus. Previous professional experience in program administration
Required License or Certification	N/A
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$20.00 - $24.00/hourly

Recruitment Dates

Job Open Date	04/17/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/217445

AA/EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.