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Part-Time Financial Aid Administrator

DePaul University
paid time off, sick time, retirement plan
United States, Illinois, Chicago
1 East Jackson Boulevard (Show on map)
Oct 11, 2025
Schedule: 30 hours per week. 4 days working, 1 day onsite (Monday or Tuesday). 3 days working from home. The Highlights: The Part-Time Financial Aid Administrator as part of the OFA Operations team, is responsible for reviewing and processing award program reports, student applicant eligibility and verification, and reconciliation of state, federal and/or external loan and grant programs totaling more than $500M for up to 18,000 students per year. The administrator reports to the Associate Director of Operations and works independently to execute support processing for student application, student follow-ups, award claims, payment processing, and maintaining efficient procedures for processing and reconciling aid. This position will also be responsible for incorporating new regulations into the application and reconciliation process as needed and for collaborating with the OFA Student Services team to ensure efficient delivery of FA funds to students. What You'll Do: Responsible for effectively managing application processing, comparing changes in application data, verification procedures, award program information, and supporting other processes associated with the duties of the Verification team and Operations. Work with closely with Operations teams to review and resolve student eligibility issues. Develop and incorporate new regulations into the processes as needed. Communicate with student and possible outside parties to resolve student eligibility issues and verification. Assists with responding to student emails and case management for FA Operations and cross teams in OFA. Researches, resolves and effectively communicates responses to students. Coordinate effective delivery of FA funds to students. Supports reconciliation of federal, state and/or external loan and grant program (crossing up to three fiscal years at a time) in compliance with all regulations governing those programs. Participation in the administration of federal, state, institutional and private aid with aggregate dollars of programs involved exceed $500 million annually. Performs other duties as assigned What You'll Need: Bachelor's degree required. Familiarity with student aid programs and student processes required. Minimum of 5 years of experience with federal or state financial aid programs and administration preferred. Capacity to embrace change and willingness to be flexible in work hours. Capacity to work independently, effectively, and under pressure during peak processing. Demonstrated communication skills, analytical skills and attention to detail. Occasional extended hours and/or weekend work required, depending on volume and demand. Capacity of spend periods of time either sitting or standing. Capacity to spend extensive time viewing monitors. The anticipated hiring range for this position is: $23.45 to $25.00 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Perks: Working for a stable and well-known University that values diversity and inclusion. Top choice medical, dental, and vision benefits. Retirement plan matching contribution of 10%. Tuition waivers for employees and dependents. Generous paid time off, sick time, holidays, floating holidays, and more! Part-Time Benefits For consideration, please include a resume and cover letter. Vincentian Mission: Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported. Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check. DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.