Project Administrator Co-op/Intern

Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support.

Essential Functions:

• Technical Support: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations.
• Project Documentation Management: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance.
• Project Coordination: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation.
• Reporting and Analysis: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making.
• Document Management: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards.

Secondary Functions:

• Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager
• Day-to-day tasks.

Needed Skills:

• Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities.
• Ability to maintain confidentiality.
• Excellent communication skills, particularly phone skills, written and spoken English.
• Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status.
• Ability to work as a team member and to collaborate across all levels in the organization.
• Demonstrate ability to use time management techniques.
• Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders.