Office Coordinator

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description:

Adolfson and Peterson Construction is hiring for an Office Coordinator. This role will ensure that the regional front office is fully functional as well as coordinate activities at the reception area, including telephone systems, managing client and subcontractor greetings and meetings, mail and package receipt and distribution, ordering supplies, and handling special events.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Coordinate activities at the front desk.
  • Field all incoming phone calls.
  • Greet and direct clients, owners, architects, subcontractors, and team members who enter the office.
  • Check in/out all office team members.
  • Update jobsite and telephone listings.
  • Ensure that the front office area presents a professional company image.

• Process mail and deliveries.
  • Process and administer all outgoing mail and deliveries, including UPS, FedEx, and courier services.
  • Distribute incoming mail and deliveries to office team members.
  • Distribute faxes for incoming and outgoing information.
• Provide administrative support for the office as time permits - create, assemble, and distribute reports as needed, file, copy, and fax documents.
• Assist with company-sponsored functions such as the annual company meeting, picnic, and subcontractor events; collaborate with regional team members in management of AP sponsored meetings or events.
• Manage schedules for regional office facilities; ensure that rooms are organized, stocked, and professional.
• Keep apprised of current and upcoming projects to manage internal and external communications effectively.
• Manage office services and supplies.
• Other duties as assigned.

Requirements

• History of experience and proven results including:
  • High school diploma or equivalent and 2+ years of administrative experience; bachelor's degree preferred.
  • Experience working in the A/E/C industry preferred.
  • Advanced skills with Microsoft Office including Word, Excel, and PowerPoint.
• Demonstrated integrity and ethical standards.
• Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Excellent interpersonal skills with the ability to build successful and lasting relationships.
• Demonstrated high attention to detail.

Estimated Pay:

Benefits:

• Medical, Dental, Vision and Life Insurance

• Health Savings Account

• 401(k)

• Flexible Spending Accounts (Dependent & Medical Reimbursement)

• Paid Time Off (PTO) and Holidays

• Tuition Assistance Program

• Employee Referral Bonus

Adolfson & Peterson Construction's (AP) ability to adapt and innovate has driven our success for more than 75 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, Texas, and Wyoming. We employ more than 650 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer