Administrative Support Assistant

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Sep 04, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Penn State College of Engineering seeks an equity-minded, energetic, and detail-oriented Administrative Support Assistant to join our highly collaborative, student-focused team. This position will play a key role in supporting academic integrity processes while also managing the logistics of global programs for students and faculty. The ideal candidate will be highly organized, possess strong interpersonal and communication skills, and be able to manage multiple responsibilities in a fast-paced environment. The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. Key Responsibilities Academic Integrity Support: Serve as a backup point of contact for students and faculty regarding academic integrity procedures. Log and track academic integrity cases, ensuring compliance with university policies. Schedule and manage academic integrity review teams. Compile and distribute materials for review teams and facilitate the decision-making process. Maintain and update academic integrity resources, websites, and reports. Support for Faculty-Led Study Abroad & Global Programs: Assist in planning and administering logistics for faculty-led study abroad and virtual global programs. Work with the Administrative Manager on budget expenditures for the Center for Global Engineering Engagement and assist in the financial reconciliation of programs. Support faculty and students with travel arrangements, including visas, passports, and ticketing. Coordinate logistics for international and virtual programs, ensuring compliance with university policies. Schedule and Maintain program information sessions, application processes, and faculty coordination. Assist in planning itineraries for international program visitors and support funding initiatives. Organize marketing efforts and event planning for global engagement programs. Additional Responsibilities Under the Associate Dean for Education could include: Provide administrative support for CoE Certified Micro-Credentials programs. Assist in coordinating faculty development initiatives. Support various student success programs and initiatives. Manage communications and scheduling for educational programs and events. Qualifications Required: High school diploma or higher plus 2+ years of related experience or an equivalent combination of education and experience for Intermediate support and less experience needed for Support level. Strong attention to detail and ability to manage multiple tasks efficiently. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work in a collaborative, team-based environment while also independently managing responsibilities. Strong customer service skills, particularly in sensitive situations. Ability to prioritize tasks, meet deadlines, and adapt to changing needs. Interest in fostering equitable and inclusive office operations and global experiences. The successful candidate must be flexible, adaptable, and eager to embrace new challenges. A demonstrated commitment to diversity, equity, and inclusion is essential. How to Apply: To be considered, candidates must submit a cover letter and resume. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $34,800.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines