Sponsored Project Financial Specialist

Job Summary:

The University of Colorado Denver | Anschutz Medical Campus employs 4,000 individuals, instructs over 25,000 students, and has a budget of $4 billion. The Office of Grants and Contracts (OGC) is responsible for the central administration of research awards and provides service to principal research investigators and administrators for the purpose of obtaining and administering extramural funds in compliance with university and sponsor guidelines. The University of Colorado has a large portfolio of sponsored research with great variety, including Federal NIH grants, Federal NSF grants, many other Federal grants, Federal contracts, State grants, State contracts, private industry clinical trials, association grants and much more.

This position is responsible for the creation and closeout of awards/projects within the system, approving budget and expense activity, invoicing, and assisting departments in the fiscal management of their sponsored projects, through central post award support.

Key Responsibilities

Sponsored Projects Award Modifications and Setup (15%)

• Review all awards for terms and conditions, billing, and payment information, reporting requirements, and any other provided information to perform the setup of the award in the Peoplesoft Grants system.
• Communicate with Sponsor if F&A rate or dollars have not been applied correctly.
• Communicate with Contract and Preaward Personnel or department personnel if information needed to setup and administer the award is missing.

Award Invoicing/Billing (10%)

• Complete monthly and quarterly billing of contracts to create account receivables. Work with sponsors and departments for all invoicing concerns, questions, and actions.
• Submit invoices to sponsors according to award/contract requirements.
• Conduct the reconciliation of accounts receivable and open items to the general ledger in PeopleSoft while reviewing outstanding invoices.

Financial Reporting Creation & Submission (15%)

• Prepare and submit financial reports by the due date including, Federal Financial Status Reports and non-Federal Reports of Expenditure based upon sponsor deadlines.
• Perform tasks necessary to determine if changes are needed to bring the project into compliance with the applicable requirement from the sponsor.
• Determine if certain costs are allowed and that the project is within the authorized budget amount.

Financial Management of Awards/Projects (10%)

• Monitor project budgets, indirect cost rates and charges, overspending, fiscal and sponsor compliance.
• Use the grants Workcenter and other provided tools to properly monitor portfolio. This includes analyzing the tools to ensure needed information is provided.

Award Closeouts (15%)

• Perform closeout, deliverables are met, cash is equal to zero, outstanding encumbrances are cleared, cash transfers to department accounts are completed and revenue reconciliation is complete.
• Monitor projects throughout the life at least quarterly to ensures that revenues are applied correctly in PeopleSoft by reconciling the accounts receivable and revenue recognition processes.
• Ensure that budget and billing limits are accurate.

Sponsored Projects Cost Transfers Review and Approval (20%)

• Monitor the reallocation of expense approvals for compliance with various policies.
• Analyze each current and new check distribution lines within payroll expense transfers to ensure the percent of effort equals 100% and aligns with the justification provided.
• Examine Journal Entries to ensure the required documentation is provided which includes an explanation of the error that aligns with the actual transaction.

Sponsored Projects Subcontract Review and Approval (15%)

• Investigate all sub-award agreements for the budget period and analyze the language of the contract to determine if carry forward is allowed.
• Ensure changes are not required for the partially executed contract. If an error is found, communicate information back to the contracts team for further review and changes.

Customer Service (ongoing)

• Conduct regular meetings with departments and respond timely and professionally to emails and phone calls from sponsors, principal investigators, department administrators and other OGC units.

Principal Professional Key Responsibilities:

• Serve as work lead over other Post Award Specialists and provide expert level guidance and direction.

Work Location:

This role is eligible for a hybrid schedule of 2 days per month on campus and as needed for in-person meetings. This position is not eligible for 100% remote work.

Why Join Us:

This exciting opportunity gives you the chance to:

• Participate in professional development opportunities to grow your career.
• Build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
• Partner with other financial staff in developing key financial performance tools and share them with departmental stakeholders.
• Participate in a complex organization involving sponsored research, instruction, clinical functions.
• Become part of a department where inclusiveness and culture are valued.

We are looking for someone with...

• positive energy, motivation, vision, and a desire for continuous learning,
• a strategic mind-set and forward-thinking,
• a belief that strong relationships are key to success,
• a can-do attitude,
• a focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Qualifications:

Minimum Qualifications:

Intermediate Professional Level:

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• At least one (1) year of professional experience related to these degrees such as expense reporting, grants, contracts, and/or federal reporting.

Senior Professional Level:

• A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• At least two (2) years of professional experience related to these degrees such as expense reporting, grants, contracts, and/or federal reporting.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in the administration of sponsored research or other central research-related office in higher educational institution, government, or other entity engaged in sponsored research.
• General accounting and/or financial experience.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Strong, interpersonal, teamwork and customer service skills.
• Proficient in the use of Microsoft Office Suite applications (Excel, Access, and Word)
• Excellent time and workflow management skills
• Excellent problem-solving skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

Questions should be directed to: Sara Kenney, sara.kenney@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by April 23, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as:

Intermediate - $55,000 - $65,000

Senior - $60,000 - $70,000

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position may or may not be eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.