Accounts Payable Manager
 Vaco | |
$22.00 - $24.00 / hr
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 United States, Florida, Pembroke Pines | |
 Apr 01, 2025 | |
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JOB SUMMARY
We are seeking a highly organized and detail-oriented Accounts Payable Manager to oversee and manage all accounts payable functions. The ideal candidate will be responsible for ensuring accurate and timely processing of vendor payments, managing vendor relationships, and ensuring smooth integration between accounting software and our CRM. This role will also involve maintaining vendor accounts, reviewing financial transactions, and assisting in the month-end close process. This role is manager by title only, you will not have any direct reports. The Accounts Payable Manager will report directly to the Controller and work closely with the Accounts Receivable Manager. KEY RESPONSIBILITIES 1. Vendor Bill Management * Record and verify vendor bills in the accounting system, ensuring details are accurate and complete * Link each invoice to the corresponding vendor expense module in the CRM 2. Vendor Payment Processing * Process daily, weekly, and monthly vendor payments * Review accounts payable reports regularly to identify outstanding and upcoming payments * Issue checks for vendor payments on Fridays, focusing on vendors requiring check payment * Process refund requests for customers in both the CRM and accounting software 3. General Ledger (GL) Analysis * Examine and analyze subscription expenses within the General Ledgers of the profit and loss report * Contact subscription providers to cancel unnecessary subscriptions 4. Transaction Matching and Reporting * Create and maintain rules for banking transactions to minimize matching errors * Supervise the finance manager in accurately recording gas receipts through GPS tracking * Match daily bank transactions in the accounting system * Use VLOOKUP in Excel with reports from accounting software and the CRM to identify and resolve discrepancies 5. Labor & Subcontractor Bill Management * Record labor bills weekly in the accounting system * Record subcontractor bills and link to corresponding URLs in the CRM * Process subcontractor payments in both systems, then assist Controller with wire transfers 6. Refund and Payment Handling * Issue checks for employee refunds every Friday * Review check requests in the CRM and process any new customer refund requests 7. Special Projects and Backup Responsibilities * Assist the Controller with special projects, including cleaning up accounts * Serve as backup for the Controller and Finance Manager during their absence 8. Vendor Relations & Communication * Maintain communication with vendors to verify billing accuracy and resolve any related issues * Obtain vendor quotes for office and company needs 9. Utility and Legal Billing * Process and pay utility bills for the office and warehouse * Update legal bills by contract to ensure client information is up to date 10. Bank Account Reconciliation * Perform regular reconciliation of all bank and credit card accounts 11. Additional Duties * Ensure all payable-related tasks in the CRM are completed accurately and on time * Ensure all vendor payments are recorded in the accounting system by the end of each day to facilitate accurate transaction matching with the bank ledger QUALIFICATIONS * Bachelor's degree in Accounting, Finance, or a related field (preferred) * 2+ years of experience in accounts payable, finance, or accounting roles * Experience with accounting software is required * Strong proficiency in Excel, including advanced functions like VLOOKUP, IF * Excellent organizational skills with an eye for detail and accuracy * Ability to work independently and manage multiple tasks in a fast-paced environment * Strong problem-solving skills and the ability to resolve discrepancies * Excellent communication skills, both written and verbal * Ability to handle sensitive financial information with discretion Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |