Fiscal Specialist Senior - Student Financial Services

Maricopa Community College district
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
United States, Arizona, Tempe
2411 West 14th Street (Show on map)
Mar 26, 2025
Fiscal Specialist Senior - Student Financial Services Job ID: 321202 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $20.23 - $26.30/hourly, DOE Grade 111 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Student Financial Services (SFS) Department, part of the Controller's Office within the Business Services Division at Maricopa County Community College District (MCCCD), has an opportunity to join the team as a Fiscal Specialist Senior. Student Financial Services plays a critical role in managing Financial Aid Programs, including processing deposits and refunds and reconciling all financial aid accounts. The Fiscal Specialist Senior will take on high-level, detailed fiscal assignments and serve as a key contributor to the success and efficiency of the team. This position requires strong critical and analytical thinking skills to thrive in a fast-paced, deadline-driven environment. The Fiscal Specialist Senior will also ensure compliance with Federal, State, and Local Government regulations and perform specialized governmental accounting tasks related to collections, such as: Managing Internal Revenue Service 1098-T Forms Overseeing the Arizona Department of Revenue Debt Setoff Program (AZDOR) Handling student bankruptcies and the collection of outstanding student debts Adhering to applicable statutes and regulatory guidelines Essential Functions 30% - Performs analytical and fiscal support activities along with interpreting data related to restricted funds/funds, student bankruptcies, and collections: Utilizes spreadsheets and database software to retrieve, analyze, and interpret data for reporting and data manipulation. Ability to utilize various database systems to generate data to complete complex reconciliations, identify discrepancies, and resolve discrepancies, as assigned, and prepare and submit requisitions. 25% - Responds to more complex requests and complaints not resolved at a lower level regarding Internal Revenue Service 1098-T Forms; and SFS telephone hotlines and emails from students and collections agencies for restricted funds/funds: Investigate and research more complex requests and complaints and ensure remedial steps are implemented to resolve issues as needed. Collaborates and communicates with internal and external customers to ensure the resolution of requests and complaints are addressed in a timely manner. 20% Facilitates and coordinates database software systems with other systems daily, weekly, monthly, and annually with internal and external users to ensure there are no interruptions in the processes (validity testing, data formatting, student email communications, website information audits/update, form distributions), and to ensure data and information is being accurately transmitted: Facilitates bank transactions for collection agencies. 15% - Designs, formats, and revises detailed documents such as the Arizona Department of Revenue Debt Setoff letter (AZDOR), bankruptcy letter, and various tracking spreadsheets for AZDOR and bankruptcy; composes basic original documents, correspondence, and presentations, as assigned: Organizes and/or maintains records and logs; reviews assigned work; and makes recommendations to streamline processes to ensure effective and efficient operations and improve controls. 10% - Other duties as assigned, such as monitoring the integrity and accuracy of financial transactions related to collections, bankruptcies, Internal Revenue Service 1098-T Forms, and other duties as assigned. Adheres to and ensures compliance with Federal, State, and Local Government applicable policies and procedures for these areas Minimum Qualifications Associate Degree from a regionally accredited institution and two (2) full-time equivalent years of fiscal support experience related to the area of assignment. or An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications Bachelor's Degree or higher. Two (2) or more years of experience in accounting, finance, payroll, reconciliations, purchasing, accounts payable, accounts receivable, etc. Two (2) or more years of experience utilizing software systems such as financial, accounting, and student information systems; and MS Excel (Spreadsheets, Pivot Tables, V-Lookup, etc.). Two (2) or more years of experience in a collection agency or call center environment. Two (2) or more years of experience in customer service experience by supporting, reviewing, and analyzing customer information to provide resolution. Experience working with public entities, non-profit, and/or higher education settings. Special Working Conditions May be required to lift or carry up to 25 lbs. May be required to sit for a prolonged period of time, viewing a computer monitor. Work schedule: Staff is required to work a minimum of two (2) days in the office and work three (3) days remotely. This work schedule may be revised to address departmental and/or MCCCD needs. Summer Schedule: During the summer, staff will be able to work ten (10) hours a day for four (4) days a week. This work schedule may be revised to address departmental or MCCCD needs. How to Apply Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment (must include number of hours worked) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review is Friday, April 4, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321202&PostingSeq=1 jeid-28f08198eec8cf469cbcddfad3dcafe6