Business Administration Manager

Who We Are

The Minnesota Coalition Against Sexual Assault (MNCASA) provides leadership and resources for sexual assault programs and allies to prevent sexual violence while promoting a comprehensive, socially just response for all victims/survivors. We support, convene, and collaborate with sexual assault programs, advocates, prosecutors, and law enforcement officers to promote a more victim-centered response to sexual violence, and increase effective criminal justice. Our prevention programs take action before someone is harmed, and we work with policy makers and elected officials for laws and programs that fight sexual violence. MNCASA provides:

1. Victim and Survivor Support by helping partner programs and medical personnel, law enforcement, and legal and social service providers deliver state of the art victim advocacy and support.
2. Prevention Support by developing the capacity of partner programs and others to design and implement effective community-level primary prevention strategies.
3. Policy Reforms through public policy education and advocacy.
4. Systems Change by developing capacity in medical, criminal justice, social service, and judicial systems to incorporate a coordinated and victim-centered approach into their responses.

Why You'll Love Working Here

MNCASA is a statewide coalition driving transformative culture change to address sexual violence through advocacy, prevention, racial justice, and systems change. We envision a world free of sexual violence in which all human beings are treated with dignity and respect and communities are transformed through safety, healing, and partnerships.

Wages & Benefits

$28.85 - $32.69 per hour; Generous Paid Time Off (PTO) starting at five weeks per year, plus nine paid holidays and two floating holidays; competitive health insurance with 80% of premiums covered by employer, employer-paid premiums for dental insurance for employees, and vision insurance; Health Savings Account (HSA) with $600 of employer contribution, and options for Flexible Spending Accounts (FSA). There is employer paid basic life insurance with the option for additional coverage paid by the employee. The employer pays for Accidental Death and Dismemberment (AD&D), and short- and long-term disability insurance. MNCASA sponsors a retirement plan with 4% employer match and immediate vesting.

Schedule

This position works in-person and may require occasional evenings and/or weekend hours, especially for events, trainings, or public speaking engagements. The role includes some travel, especially at the national level for conferences, trainings, or technical assistance.

A Typical Day in the Life...

A typical day as MNCASA's Business Administration Manager provides an opportunity to play a critical role in ensuring the efficient management of MNCASA's internal administrative and financial processes. Responsibilities will include the following:

• Serving as a liaison for organizational administration, ensuring smooth internal operations.
• Overseeing business contracts for professional services, ensuring compliance and efficiency.
• Managing office administration, including facilities, equipment, and vendor relationships.
• Overseeing insurance policies and ensuring compliance with federal and state regulations.
• Ensuring adherence to all organizational policies, procedures, and compliance requirements.
• Working in partnership with the Executive Director and Program Directors in managing organization finances and nonprofit administration to ensure good governance and financial accountability.
• Assisting with grant applications, the development of grant budgets, and preparation of documents.
• Creating monthly allocation plans of staff time and salary across the organization.
• Working in partnership with the Executive Director to develop, refine, and implement budgets as well as monitor for adherence. This includes preparing the draft annual budget for board approval.
• Authorizing purchases/expenditures up to $5,000 in alignment with the organization's approved budget.
• Assisting in invoicing, gathering financial documents, and communicating with finance contractors.
• Developing strategies to ensure maximum efficiency in the utilization of human and financial resources.
• Preparing documents and information for the annual financial audit and single audit.
• Managing facility operations and creating, reviewing, and implementing policies and procedures for tracking progress.
• Working with the Executive Director on strategic planning and implementation - including developing and monitoring completion of organizational goals and objectives.
• Working in partnership with the Executive Director, Program Managers, and HR consultants to develop, refine, and implement hiring, benefits, and internal procedures and practices.
• Promoting organizational operation efficiency aligned with strategic directions and goals.

Who You Are

• You have a bachelor's degree in a related field, previous project coordination experience, and/or previous experience in a related field (which is a plus).
• You have a minimum of three years of experience in project management and administrative work or comparable skills and experience, preferably in the non-profit sector.
• You have experience managing federal and state contracts, including extensive knowledge of grant compliance, reporting requirements, and experience in developing budgets and projections.
• You have experience with financial management, including creating, analyzing, interpreting, and projecting budgets for grants, projects, and the overall organization.
• You demonstrate a passion for and commitment to MNCASA's mission and programming, including dedication to social justice and equity, diversity, and inclusion efforts.
• You possess strong organizational management skills with the ability to self-direct, take initiative, and effectively multi-task and manage projects with varying deadlines.
• You have strong financial management skills with the ability to analyze financial documents and provide recommendations for fiscal responsibility and financial management.
• You possess strong leadership skills, including the ability to carry out strategic initiatives and support staff in achieving organizational goals.
• You are skilled in collaborative problem solving and conflict resolution with the ability to provide and receive critical feedback to improve processes and programming.
• You have the ability to work collaboratively with a diverse range of staff, community partners, and external stakeholders.
• You demonstrate excellent written and verbal communication skills, attention to detail, and planning skills.
• You have a strong working knowledge of Microsoft Word, Excel, and Outlook.

Diversity and open expression are fundamental to the work of MNCASA. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran's status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the hiring process. If you apply for this position, you may see references to MACC in some online materials.

MNCASA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. See E-Verify's official poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf. See E-Verify's Right to Work poster at https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf.

MNCASA will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. If you believe that you have experienced discrimination contact OFCCP by calling 1.800.397.6251 / TTY 1.877.889.5627, or online at www.dol.gov/ofccp.