Senior Project Administrator

Gannett Fleming
: $95,000 - $125,000
life insurance, parental leave, tuition reimbursement, 401(k)
United States, California, Concord
Mar 25, 2025
What You Will Do: Gannett Fleming TranSystems is seeking a Senior Project Administrator to join our Construction Services team in Concord, CA! This role follows a hybrid work model, requiring regular attendance at our Concord office. Gannett Fleming TranSystems' construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. Our seasoned professionals bring deep industry knowledge and a collaborative and innovative approach, working closely with all stakeholders to manage project complexities and deliver excellence. What you'll be challenged to do: As a Senior Project Administrator you will need to have dynamic communication skills and the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer and writing skills. In this position, you will assist our project managers with the execution of tasks related to projects and daily administrative functions. In this capacity, the successful candidate will be responsible for the following: Provide project management assistance and project accounting throughout the life-cycle of a project from proposal and project set up through project closeout. Manage projects in BST application including opening and closing projects, processing change orders, processing client and vendor invoices. Compile required documentation for all new and active projects including items listed in the Project Management and Quality Guidelines. Review contract requirements for accepted overhead rates, contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information. Review contracts and coordinates contract reviews with Project Managers and Corporate legal. Provide administrative and accounting support for engineering projects while fostering excellent internal and external customer relations and service. Ensure that each project or project phase is properly invoiced in a timely manner and manages all client accounts. Monitor job status reports and takes appropriate action with department managers to ensure that projects are completed on schedule and within budget. Education \| Experience: What you will bring to our firm: 10+ years' experience as a Project Management Assistant, Project Administrator, Project Coordinator, Billing Coordinator, Project Controller or similiar role High proficiency with Excel required as well as strong computer skills, including MS Office 365 Suite (MS Word, Teams, Outlook); and Acrobat Adobe Experience with CA prevailing wage preferred Experience with Caltrans billing processes preferred What we prefer you bring: Associates Degree preferred Construction Accounting experience a plus Strong financial/general accounting experience, business math experience General understanding of industry standard Quality Management System Excellent customer service and communication skills Ability to multitask and prioritize Compensation: The range for this position is salary range is $95,000 - $125,000. Salary is dependent upon experience and geographic location. Featured Benefits: * Hybrid (in-person and remote) work environment. * Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. * Tax-deferred 401(k) savings plan. * Competitive paid-time-off (PTO) accrual. * Tuition reimbursement for continued education. * Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations * Incentive compensation for eligible positions. Company Overview: At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world. Gannett Fleming TranSystems is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems. Location: Concord, CA Working Hours: 8 AM - 5 PM Employment Status: Full-time Salary Range: $95,000 - $125,000 Salary dependent upon experience and geographic location