Executive Assistant

The County Administrative Office is seeking an experienced Executive Assistant to support the County Administrator and play a key role in managing county-wide initiatives and projects. This position requires exceptional organizational, coordination, and communication skills, as the Executive Assistant will serve as a liaison for the County Administrator, both internally and externally, while representing the County to various stakeholders.

Key responsibilities of this position include:

• Confidential Administrative Support: Provide high-level administrative assistance to the County Administrator and executive leadership, handling sensitive assignments with discretion.

• Travel Coordination Scheduling & Calendar Management: Manage the County Administrator's travel and schedule as well as provide executive support to the Assistant County Administrators as needed.

• Project Coordination: Organize, support, and facilitate cross-functional teams involving multiple departments and stakeholders.

• Project Planning & Reporting: Develop project plans, track progress, and prepare reports and recommendations for the County Administrator, Assistant County Administrators, the Board of County Commissions, and management to support informed decision-making.

• County-Wide Coordination: Plan and oversee various annual County-wide activities and special management projects in collaboration with all County departments.

• Vendor & Contract Oversight: Review vendor/contract performance for compliance with provisions and timelines and coordinate necessary documentation.

Our Ideal Candidate is a proactive detail-oriented individual with exceptional problem-solving skills. They possess the ability to navigate the political environment and work effectively with elected leaders, county leadership, constituents, and community-based organizations. A successful candidate will be experienced with the Microsoft Office 365 Suite products and be skilled at learning new software quickly.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.

Education and Experience:

• A Bachelor's Degree in Public or Business Administration, English, Communications, or a related field, AND four (4) years of administrative and office management experience providing confidential support to an executive office. OR
• An Associate Degree in Public or Business Administration, English, Communications or a related field, AND six (6) years of administrative and office management experience providing confidential support to an executive office. OR
• Eight (8) years of administrative and office management experience providing confidential support to an executive office.

• Must pass a criminal background check.

Next Steps:

1. Apply today! In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
2. MQ Review: HR will screen applications for MQs after the posting closes.
3. Subject Matter Expert (SME) Review: Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental questions.
4. Panel Interview(s): Our goal is to schedule panel interviews with candidates who successfully pass the SME review as soon as possible.
5. Conditional Offer of Appointment: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment.
6. Post-Offer Check: The successful candidate will undergo background check.
7. Start Date: A start date will be determined after all conditions of employment have been met.

Our Commitment to You

We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration, and work-life harmony. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

• Veterans' Preference: If you are a veteran and would like to request veterans' preference points for this recruitment, please review instructions using this link: Veterans' Preference Points
• Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or careers@washingtoncountyor.govat least 48 hours before the step(s) of the selection process for which you feel you need an accommodation.

Additional Resources

• Questions about this recruitment? Contact Elle at elle_krueger@washingtoncountyor.gov
• New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguidefor a comprehensive, step-by-step guide on the application process. Need technical support? Call Government Jobs' Live Application Support at 855-524-5627.