Office Manager

Vaco
$75,000.00 - $80,000.00 / yr
United States, Ohio, Columbus
Mar 14, 2025
Role & Company Manufacturing company is look fora highly organized and proactive Office Manager with Executive Assistant responsibilities to provide comprehensive administrative support to senior leadership. This role involves handling confidential tasks, managing schedules, and coordinating key business functions to enhance operational efficiency.This person will oversee office management responsibilities to maintain a productive and professional workplace environment. Success in this role requires strong communication skills, independent decision-making, and the ability to manage multiple priorities in a fast-paced setting. Key Responsibilities Senior Leadership & Administrative Support Manage complex calendars, scheduling meetings, and handling travel arrangements for executive leaders. Prepare detailed travel itineraries and process expense reports, ensuring compliance with company policies. Act as a liaison between senior leadership and internal/external stakeholders. Assist in the coordination of leadership meetings, including agenda preparation and document distribution. Support executives with administrative tasks such as report generation, correspondence review, and data organization. Operational & Office Management Oversee office operations to ensure a smooth and organized work environment. Manage vendor relationships and coordinate office maintenance needs. Handle procurement tasks, including supply ordering and expense tracking. Maintain security protocols, including managing access badges and office entry procedures. Organize company events, executive visits, and employee engagement initiatives. Business Coordination & Documentation Assist in preparing presentations, reports, and key business documents. Ensure accurate documentation and record-keeping for critical business functions. Support financial processes such as budget tracking, purchase requisitions, and reconciliation of company expenses. Facilitate cross-departmental communication to align operational priorities. Qualifications & Skills High school diploma required; Associate's or Bachelor's degree preferred. Minimum of 5 years in an executive assistant or senior administrative role within a corporate setting. Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams) and familiarity with business applications such as SAP and expense management software. Excellent organizational, time management, and problem-solving abilities. Strong written and verbal communication skills with a high level of professionalism. Ability to handle sensitive information with discretion and maintain confidentiality. A proactive, adaptable approach with the ability to work independently. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.