Receptionist

Job Locations

US-AR-Bentonville

Position: Receptionist
Department: Property Management
Reporting to: Senior Manager Facilities
Location:Bentonville, AR

Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as a Receptionist. The ideal teammate will have the demonstrated ability to provide office support.

Our Commitment to Diversity, Equity, Inclusion and Belonging
We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief.
Our aspirations are as follows:
- Create an environment where we hire, retain and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization.
- Ensure fairness, equity and access to success for all of our associates.
- Create an inclusive workplace where everyone feels valued, safe, able to engage honestly.

About the Property Management Department
The Property Management team assists the family members with all property related activities including acquisition, design, and development. They manage a variety of properties including both personal and commercial real estate, vehicles, equipment, and other property related assets throughout the country. The Property Management team also supports the Walton Family Foundation and Walton Enterprises office buildings.

About Walton Enterprises
Walton Enterprises supports the personal, philanthropic and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton's family.

Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

What you will do

You will greet and direct visitors to applicable employees as well as executing security measures. Provide office support, handle security measures, and operate the telephone system.

Responsibilities

Perform ad-hoc administrative tasks.
• Collect, sort, and distribute mail; coordinate the pick-up and delivery of express mail services.
• Assist with scheduling office meetings and events, as requested; coordinate logistics, prepare materials and supplies.
• Assist with administrative tasks such as copying, faxing, taking notes, and making travel plans.
• Monitor inventory of office supplies and snacks, reorder as necessary.
• Keep common areas of the office clean and organized. Maintain breakroom load/unload dishwasher each day, restock snacks in kitchen and pantry areas throughout the office.
• Serve visitors that arrive at the office by greeting them and directing them to the appropriate person.
• Notify employees of visitor and maintain security by following procedures, verifying appointments, and issuing visitor badges when applicable.
• Operate a telephone system, answer all incoming inquiries, and take messages when required.
• Utilize the organization's internal communications platform (intranet), or other computer-based systems to perform receptionist duties and communicate with employees.
• Save and log incoming checks for family members, entities, WEI etc.
• Maintain and stock supplies and snacks in family quarters.
• Check in/out keys for WFF vehicles. Maintain reservations on the appropriate calendar.
• Deliver excellent customer service.

Who we are looking for

Qualifications required for your success

• High school diploma or equivalent.
• Minimum of 2 years related work experience, preferably in an administrative role or office environment.
• Ability to sit or stand for extended periods of time and occasionally lift up to 25 pounds.
• Professional, positive, and helpful attitude.
• Strong communication and interpersonal skills.
• Excellent customer service skills.
• Ability to work well in a team.
• Attention to detail.
• Strong time management skills.
• Proficient in Microsoft Office.

Required Skills and/or Competencies

• Detail Oriented
• Captures and identifies important data or records from a file and transforms it into a digital format.
• Demonstrates an understanding of the basic elements involved in diary scheduling
• Demonstrates an understanding of the organization's basic document and record management principles
• Demonstrates a basic understanding of filing
• Demonstrates a basic understanding of what writing/reporting entails
• Demonstrates basic skills in capturing information with speed and accuracy
• Creates a positive working environment
• Manages, controls, and supervises physical spaces that a business occupies
• Displays an understanding of the uniqueness of all people and understands different cultures, values, opinions, generational differences, and belief systems
• Demonstrates a basic understanding of how to ensure accuracy and quality of work

Additional Helpful Experience Includes

• Displays a customer service orientation when interacting with others. Is patient, calm, and tolerant in difficult situations.
• Anticipates and acts on opportunities to add extra value or resolve issues. Is solution oriented.
• Demonstrate a general understanding of relationship building strategies that supports the individual's growth and business success

Personal attributes that support your success

• Ability to act as a trusted advisor to principals and colleagues, exercising discretion, and demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others to succeed together
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.