Transit Contract Fulfillment Coordinator

Our Lamar office in Phoenix, AZ, is now hiring a Contract Fulfillment Coordinator to help us bring innovative outdoor advertising campaigns to life for brands in Phoenix, Arizona, and the surrounding areas. The purpose of this position is to assist the Transit and/or Airport Sales and Operations departments with duties related to the selection of locations and charting of Transit/Airport Advertisements into the charting system, maintaining up-to-date information in charting for posting and receiving of materials, and creating work orders and routes for the posting. At least 50% of this position's responsibilities are dedicated to charting. The rest is focused on other various administrative support efforts.

Why Lamar?

Lamar Advertising has been named as a "Best Company to Work For" in U.S. News & World Report's annual ranking. Check out these videos to learn more about Lamar:

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  About Us

  
  
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  Our Relationships

  
  
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  Giving Back Program

  
  

What's in it for you?

• A Monday - Friday 8:00 am -5:00 pm hybrid work schedule
• An hourly range of $24 - $26 / hour dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's day and Juneteenth
• A comprehensive 2-3 week training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital and Critical Illness and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock purchase plan
• 401k plan with company match
• Wellness program incentives such as medical plan premium holidays and HSA contributions

What we're looking for in YOU:

• Requires an excellent command of the English language, both written and verbal.
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
• Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member.
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use computers, fax machine, copiers, scanners and binding machines.
• A high level of critical thinking skills to troubleshoot and solve obstacles that may arise.
• Requires the ability to handle different challenges each day and adequately prioritize those demands.

Education and Experience Requirements

Required

• High school diploma or Equivalent
• 2 years of office experience is required. In lieu of experience, college education will be accepted.
• Or another equivalent combination of education and experience

Preferred

• Associates and/or bachelor's degree in Business, Marketing, or another related field
• A valid driver's license

A day in the life:

• Act as the liaison between the Sales and Operations Department.
• Chart all requests, contracts, and special requests from Sales staff, National Sales, Sales Manager, and General Manager in a timely and accurate manner.
• For National Sales, keep abreast on updates on all posting instructions.
• Provide holds and proposal information for National Sales upon request.
• Process completion reports in accordance with National Sales deadlines.
• Keep up-to-date and accurate posting information for each client.
• Review and prepare posting routes in mobile operations and pull all work orders in the absence of the Operations Manager and assist in prioritizing installations.
• Order and keep track all posting supplies and assist in prepping for installation(s).
• Maintain up-to-date lists of inventory (Digital, static, buses, trains, shelters, etc).
• Maintain an "end-of-day" inventory of all printed materials delivered to the plant and account for deliveries on a daily basis.
• Maintain and update Account Executives, Operations Managers, Sales Manager, and General
• Manager on the timely arrival of printed materials as well as weekly updates of material in house, ready to go and materials missing.
• Work closely with the Operations Manager to ensure Operations processes and procedures are moving smoothly.
• Communicate through work flow software projected upcoming installations.
• Utilize workflow software (Monday.com) to ensure campaigns are being pushed through in a timely manner.
• Execute routine checks to audit inaccurate postings, old expired copy & other service issues.
• Assist Account Executives and Operations with any additional charting related functions to maintain strong support and communication.
• Report on a daily basis all postings from previous day and report on a weekly basis all postings for the previous week and upcoming availability Ensure all Airport Maintenance is being scheduled to keep assets in good working order.
• Become familiar with all markets to perform cross training duties as needed between markets.
• THE FOLLOWING DUTIES MAY VARY, DEPENDING ON LOCATION NEED(S): Digital Charting
• Responsibilities: Serve as the liaison between the client, and Lamar Account Executives, the plant and the Network Operating Center (NOC) providing coordination of specific activities required to operate the digital display product successfully.
• Ensure that the day to day operations of the display(s) are running smoothly and that the client's needs are met on a daily basis Provide complete software support to clients where necessary.
• Work with techs to quickly address any digital issues and deploy resources as needed.
• Receive creative from client and/or Lamar Artist, upload the creative, approve the scheduled creative for the client(s) and manage digital networks.
• Ensure all maintenance is being scheduled and performed to keep assets in good working order.
• Schedule and oversee the installation of custom displays with client, vendors and airport entities.
• Schedule and oversee the production, install and billing for static and digital displays.
• Other Administrative Support: Answering phones, typing correspondence, inputting and researching data, inputting and ordering production, uploading POP photos, charting responsibilities, Monday.com updating.
• Will support Operations with administrative duties.
• Other duties as assigned by manager.

Physical Demands and Work Environment

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, reaching, seeing (with a focus on reading, color distinction, and acuity), sitting more than 50% of the time, standing, talking, turning, and walking.
• Nights spent away from home are less than 10%

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

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  Billboards
  
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  Interstate logos
  
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  Handpainted murals
  
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  Transportation and airports
  
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  The largest network of digital billboards in the United States
  

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

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