ADMINISTRATIVE MANAGER (Human Resources)

JOB ANNOUNCEMENT

ADMINISTRATIVE MANAGER

DEPARTMENT OF HUMAN RESOURCES (Human Resources)

Finance Administration Division

Number of Positions: 2

(Additional vacancies possible, pending budget approval)

Starting Salary: $86,520

Applications for this position will be accepted until 11:59pm CDT on 3/21/2025.

Under direction will manage and direct the DHR Finance and Administrative functions that would include procurement, timekeeping, payroll, personnel processing, records storage management, department maintenance, voucher processing and accounts payable functions.

ESSENTIAL DUTIES

* Manages staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions

* Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations

* Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures

* Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies

* Coordinates with vendors, consultants and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipment

* Oversees the preparation of operation and special program budgets * Coordinates work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services received

* Advises management on budgetary requirements and personnel rules, policies and procedures

* Administers personnel programs at the district or departmental level including employment hiring and processing, progressive discipline, and employee relations functions

* Ensures proper maintenance of facilities including provision of needed custodial services and maintenance and storage of records

* Establishes work standards and evaluates staff performance

* Prepares reports on productivity/performance, operating and personnel costs and administrative work operations for management review * Prepares grant applications for federal and state funding of programs, as required

* Participates on projects to streamline administrative and programmatic procedures in order to create cost efficiencies

Additional duties may be required for this position

Location: City Hall, 121 N. La Salle Street

Days: Monday - Friday

Hours: 8:30 am - 4:30 pm

THIS POSITION IS EXEMPT FROM CAREER SERVICE.

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a directly related field, plus five years of budgetary, personnel or office administration experience of which two years are in a supervisory role related to the responsibilities of this position, or an equivalent combination of training and experience

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor