Office Administrative Manager

You will be responsible for the following:

• Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff.
• Manage office correspondence and resources (phone calls, emails, mail, packages, manuals, SharePoint, etc.).
• Order and manage office supplies, equipment, furniture, seating, signage, and technology.
• Serve as the primary point of contact for staff inquiries and building management, including lease terms, security access, parking, and maintenance requests.
• Assist staff with timesheets, expense reports, administrative tasks, PE certification renewals, and business card orders.
• Implement office sustainability programs and ensure compliance with lease terms.
• Prepare for and coordinate vendor, guest, client, and executive meetings, including logistics (lunch, security, parking, amenities, seating, safety).
• Support travel arrangements, meeting coordination, and seminar/conference registrations.
• Review and track vendor invoices and office expense reports.
• Schedule fleet vehicle maintenance, registrations, and submit mileage reports.
• Support the Office Principal with building management, crisis and staff meetings, IT system updates, and internal communications.
• Assist with HR tasks, including new hire orientation, workspace setup, and termination decommissioning.
• Oversee safety coordination duties including Employee Engagement & Citizenship Program (EECP) activities, ensuring budget compliance and engagement.
• Participate in Administrative Quality Improvement meetings to share best practices and efficiency improvements.
• Provide remote support to offices without administrative staff.
• Perform other duties as assigned.
  

• Bachelor's Degree in Business Administration, Human Resources, or related field.
• Architecture, Engineering, or Construction (AEC) industry experience.