Office Administrator

Job Summary

The Office Administrator is responsible for planning, directing and coordinating the administrative office functions, coordinating plant personnel matters, compliance with HR government and corporate regulations, and compliance with accounting policies.

Principle Duties and Responsibilities

• Works closely with plant management to assist with their staffing needs
• Posting jobs and screening applicants
• Managing temporary agencies and employees
• Compliance with pre-employment drug test screening oversees the new hire and orientation process
• Ensures all new hires have access to the Employee Self-Service system and complete their benefits enrollment
• Ensures employees have access to IPay to view and print their paystubs
• Ensures time and attendance system is accurate, and submits hours to the Payroll department on time for processing
• Identifies, researches, and resolves Administrative problems and opportunities
• Assists with accounting functions in accordance with established procedures and Company policy
• Reviewing Internal Control Checklist with Management
• Assists in ensuring the plant complies with Federal, State, and Company personnel laws and regulations, and HR policies and practices
• Distributes and posts communication pieces and materials throughout the office and the plant as necessary
• Ensures all personnel documents are scanned into OnBase to be filed into the employee's personnel file
• Completes special projects as needed.
• Performs other duties as required

Qualifications

• Minimum high school diploma with experience in administration/accounting
• Minimum of one year of experience in office administration or related areas
• Working knowledge in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)
• Preferred bilingual but not required

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance
• Short term disability
• 401K
• 40 Hours paid vacation and 40 Hours of unpaid vacation on day 60