Receptionist and Office Administrator

Tommy Bahama
paid time off, 401(k)
United States, Washington, Seattle
Mar 04, 2025
Please click here to review our Applicant Privacy Policy. HOW WE TAKE CARE OF YOU: For full time employees, Health, Dental, Vision, 401K with generous matching program, generous paid time off. Potential Annual Bonus Opportunity. 50% discount at restaurants and retail locations. Career advancement opportunities as we are growing! For more benefit related information please click HERE. Please cut and paste this URL into a new browser to view our detailed list of benefits or apply directly on our career site https://www.tommybahama.com/content/dam/tommy/Career%20pages/Tommy_Bahama_Benefits_Final_WA.pdf SET THE COURSE This position provides office services support to the Seattle Corporate Office. The Receptionist function provides the first point of contact and customer support to visitors and telephone callers, dealing with customer inquiries courteously and efficiently. The Receptionist may also be required to assist in other job functions or special projects as directed by the HR & Office Coordinator. In addition the position will provide back up for the Mailroom Coordinator which entails covering mailroom functions, facilities and reception relief. BE THE ISLAND GUIDE Maintain the reception area to provide a welcoming and attractive environment for visitors in line with brand guidelines. Provide a comprehensive, efficient, and professional reception service. Receive visitors, determine nature of business and direct to destination. Answer telephone; may relay messages to the appropriate party. Provide routine information to callers. Track and Issue visitor's badge when required. Validate Parking. Update internal telephone directory and company contact list. Process stationary and business card orders as directed. Manage Loaner Parking Program with badge distribution and scheduling Provide mailroom back up using software to create badges, mail and receive packages. Provide HR back up and always supporting and maintaining confidentiality. Assist the HR team with administrative duties including filing Support projects that include data entry, mass mailing, invoice distribution, etc. Assist Outlet Manager and provide daily administrative support as requested for data entry, mass mailing, invoice distribution, etc. Procure Taxi's and Courier Services to the building as requested. Process daily incoming and outgoing mail and makes internal office deliveries. Prepare and send communication as directed. Maintain lobby and Naples Conference Room for a clean and professional appearance. Other duties as assigned. ESSENTIALS FOR LIFE IN PARADISE Six months to 1 year experience working in an office support position; reception experience preferred. Experience with multi-line telephone systems and with handling multiple phone calls. Experience with a variety of office equipment, including fax machines and copiers Skills using Microsoft Office Suite preferred Strong verbal and written communication skills Must be professional and organized Customer experience minded with strong focus PHYSICAL ESSENTIALS FOR LIFE IN PARADISE Ability to lift and/or move up to approximately 50 pounds occasionally Occasionally able to bend/stoop/kneel and/or twist as required Multiple factors will vary the applicable rate of pay for this role, including an individual's experience, knowledge, and skillset, as well as work location and available budget. Rate Range: $22.00 to $28.00 per hour Mahalo (thank you) for your interest in Tommy Bahama! Mahalo (thank you) for your interest in Tommy Bahama! Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making or any other characteristic protected by law. If you need an accommodation to complete an online application, please contact the location you are applying to or send an email to our recruiting team at recruiter@tommybahama.com. Tommy Bahama participates in E-Verify. Details in English and Spanish. Right to Work Statement in English and Spanish.