Senior Program Coordinator for Research, Construction Industry Institute, Cockrell school of Engineering

The University of Texas at Austin
flexible benefit account, sick time, tuition assistance, 403(b), retirement plan, employee discount
United States, Texas, Austin
101 East 27th Street (Show on map)
Mar 04, 2025
Job Posting Title: Senior Program Coordinator for Research, Construction Industry Institute, Cockrell school of Engineering ---- Hiring Department: Construction Industry Institute ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: General Notes The Construction Industry Institute (CII) is a leading research unit at The University of Texas at Austin. For over 40 years, CII has brought together academics and industry volunteers from its 100+ member organizations to improve the management of capital projects. Our core activity is managing applied research projects that drive innovation and excellence in the industry. As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. At UT Austin, we say "What starts here changes the world." As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first-class academic and research programs. Why Join Us? Impactful Work: Contribute to solving real problems faced in capital projects, making a tangible difference in the industry for present and future generations Collaborative Environment: Work alongside passionate and innovative professionals from academia and industry Professional Growth: Gain exposure to a wide range of interesting colleagues, material, and cutting-edge research, enhancing your skills and knowledge UT Austin provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Purpose The Senior Program Coordinator for Research is crucial in CII's research program. Interfaces with academics and industry volunteers to coordinate events, meetings and activities essential for identifying research topics, forming research teams, managing project progress, and delivering research outcomes. Works closely with the Director for Research and Operations, the Project Manager for Research, and other CII areas to ensure the success and impact of CII research in the real world. Responsibilities Coordinates all activities including meetings, events, and workshops associated with the institute's research program. These include online and hybrid meetings involving CII staff, industry members, and academics. Coordination includes, but is not limited to, meeting invitations, agenda coordination, and travel arrangements Coordinates the review process leading to the publication of high-quality research deliverables, including final reports, presentations, videos, and implementation tools Organizes and maintains communication resources related to the research program, including templates, communication plans, and tracking tools. Supports the maintenance of documentation, including business processes, research protocols, progress reports, and project deliverables. Maintains accurate and up-to-date records Coordinates the capture and management of data related to the research program, including entry and management of data in our CRM system Processes travel authorizations and vouchers to support committees and teams Provides backup support for the coordination of meetings and events in other CII areas as needed Perform other related functions and travel as required Required Qualifications Bachelor's Degree in a related field (e.g., Business Administration, Construction Management) Five (5) years of experience in project coordination or research administration Proficiency in Microsoft Office Suite and project management software Strong organizational and time management skills Excellent written and verbal communication skills Ability to work independently and as part of a team Attention to detail and problem-solving abilities A passionate advocate for the value of effective applied research Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience in a research environment or academic institution Familiarity with UT's Define system, Trello, Salesforce, and PowerBI Salary Range $ 60,000 + depending on qualifications Working Conditions May work around standard office conditions This position may require occasional travel Physical Tasks Repetitive use of a keyboard at a workstation Use of manual dexterity Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.